Project Coordinator at USPI

Mobile, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Documentation Management, Procore, Budget Monitoring, Change Orders, Subcontractor Coordination, Project Initiation, Project Closeout, Meeting Scheduling, Stakeholder Communication, Billing Management, Invoice Processing, Financial Documentation, Process Improvement, Attention To Detail

Industry

Description

Project Coordinator Location: Mobile, AL Build Legacy. Lead with Integrity. Grow with Purpose. We are currently seeking a highly organized Project Coordinator with exceptional attention to detail to serve as the operational backbone of our construction projects. This is a unique opportunity for a detail-oriented, process-driven professional to ensure seamless project execution from initiation through closeout. Persons Services is a dynamic and rapidly expanding construction firm, proudly operating across the United States and the Caribbean. Our award-winning team is consistently recognized for excellence, including ENR Top Contractor rankings, multiple consecutive years on the INC 5000 list, and numerous industry accolades. At Persons Services, we believe in hiring "A Players" who lead with integrity and align with our Core Values. Our team thrives on collaboration, innovation, and the pursuit of excellence. Key Responsibilities * Provide comprehensive administrative support to project managers and field personnel throughout the entire project lifecycle * Maintain accurate and organized project documentation, including contracts, change orders, submittals, RFIs, and meeting minutes with meticulous attention to detail * Serve as central point of contact for project-related communication, distributing information to appropriate stakeholders and ensuring timely responses * Create and manage Procore accounts for all new projects, including uploading drawings, specifications, budgets, and maintaining project directories * Monitor project budgets, process change orders and purchase orders, and ensure all financial documentation is updated in real-time * Coordinate subcontractor activities, review contracts, and ensure compliance with project requirements * Lead new project initiation including job setup, folder creation, and procurement coordination; manage comprehensive closeout activities including as-builts and warranty compilation * Schedule and organize meetings, prepare agendas, distribute materials, and document detailed meeting minutes * Maintain positive relationships with clients, vendors, suppliers, and subcontractors, addressing issues promptly and professionally * Continuously evaluate and enhance project coordination processes to improve efficiency and effectiveness * Work closely with all construction divisions to streamline processes, mitigate risks, and achieve company goals * Manage SOV entry, billing sheets, pay application preparation, and invoice processing, ensuring accurate documentation and timely submission * Track billing status and follow up on outstanding pay applications, supporting on-time payments and resolving discrepancies as needed * Coordinate customer invoicing requirements, including submissions through billing portals and internal billing request channels * Support revenue projections and billing forecasting, assisting with financial reporting and planning * Process project-related purchasing and orders, including Walmart orders, office supply procurement, and inventory management * Oversee administrative logistics, including mail distribution, lunch ordering, and maintaining organized supply closet inventory Ideal Candidate Profile * Background working in the construction industry with understanding of processes and terminology * Proficient in Microsoft Office Suite, Adobe/Bluebeam and Procore or similar project management software * Strong organizational skills with ability to multitask and prioritize effectively in a fast-paced environment * Familiarity with project billing and financial documentation, including pay apps, invoicing, and revenue tracking * Excellent written and verbal communication abilities with professional stakeholder interaction * Exceptional attention to detail with commitment to accuracy and thoroughness in documentation * Flexibility to respond to changing project requirements and deadlines while maintaining quality standards * Ability to work independently with minimal supervision while collaborating effectively in team environments * Someone who embodies our Core Values and sets the standard for excellence What We Offer * High-impact role with significant contribution to company growth and project success * Competitive compensation and comprehensive benefits package * Professional development and career advancement opportunities within a rapidly growing organization * Collaborative environment with industry-leading professionals and cutting-edge technology * A culture that values character, purpose, and innovation * Clear career progression with defined 6-month and 12-month development milestones * Performance-based recognition through comprehensive KPI tracking and quarterly reviews Our Core Values We show GRIT in our unwavering determination to get the job done with GRATITUDE driving us. We strive for PROFOUND AUTHENTICITY to uphold core values and foster meaningful connections. We practice TRANSPARENT COMMUNICATION as the foundation of our relationships. We stay EXCITED AND CURIOUS to seek better solutions. We work as ONE TEAM with our partners to execute, aiming to create RAVING FANS. If you're a detail-oriented, organized professional ready to make your mark with a fast-growing industry leader—we want to hear from you. Apply today and join a team where your organizational excellence and attention to detail directly impact our success in delivering exceptional construction projects.

Responsibilities

The Project Coordinator will provide comprehensive administrative support to project managers and field personnel throughout the project lifecycle, maintaining accurate documentation for contracts, change orders, submittals, and RFIs. Key duties include serving as the central communication point, managing Procore accounts, monitoring budgets, coordinating subcontractors, and handling all aspects of project initiation through closeout.