Project Coordinator at Vast

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

72168.0

Posted On

14 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Management, Event Planning, Project Coordination, Budget Tracking, Brand Marketing, Digital Marketing, Adobe Creative Suite, Figma, Google Workspace, Purchase Order Management, Logistics, Communication Skills

Industry

Defense and Space Manufacturing

Description

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Project Coordinator, reporting to the Director, Marketing Operations, to support the development of the systems that will be required for the design and build of human-rated space stations. This role will coordinate vendor relationships, manage organizational operations, and execute marketing and brand initiatives. This will be a full-time, exempt position located in our Long Beach location. Responsibilities: Support the operations and logistics surrounding marketing and communications projects Assist with vendor management, communications, and logistics across the Marketing department Assist with internal and external event planning logistics, including trade shows and experiential events as it pertains to marketing deliverables Facilitate and own vendor communications to make sure projects are driven forward and internal/external teams are kept informed on latest updates Ensure purchase orders are accurate with no cost overruns Coordinate with supply chain and accounts payable by keeping track of time purchase order inputs, assisting with vendor onboarding, and helping process vendor invoice payments on time with the finance team Minimum Qualifications: 1-2+ years of experience Experience working multiple projects across various disciplines Excellent organizational and communication skills Ability to work effectively in a team environment Ability to make independent judgments with limited information Logical and strategic approach to solving problems Preferred Skills & Experience: Experience with Brand Marketing and digital marketing skills Ability to double check artwork via Adobe Creative Suite or tools like Figma Familiar with Google workspace Ability to create and update request for purchase requisitions and orders (POs) Understanding of artwork requirements, basic materials, creative and design workflows Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction. Additional Requirements: Ability to travel up to 10% of the time Willingness to work overtime, or weekends to support critical mission milestones Ability to lift up to 25 lbs unassisted Pay Range: Project Coordinator: $50,840 - $72,168 Pay Range: California $50,840—$72,168 USD COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees. U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending. EQUAL OPPORTUNITY Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Responsibilities

Coordinate vendor relationships and manage operational logistics for marketing and communications projects. Support internal and external event planning and ensure accurate processing of purchase orders and invoices.