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We are seeking a detail-oriented and proactive Project Coordinator to join our growing healthcare marketing agency. This role is ideal for someone with 1–2 years of experience in a marketing agency environment who thrives in a fast-paced, collaborative setting. The Project Coordinator will play a key role in supporting project teams, ensuring deadlines are met, and maintaining clear communication across departments.

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Advertising, or a related field.
• 1–2 years of professional experience in an advertising agency (pharmaceutical or healthcare experience a plus).
• Strong organizational and multitasking skills with excellent attention to detail.
• Ability to work in a deadline-driven environment while managing multiple projects simultaneously.
• Proficiency with project management tools (e.g., Workamjig or similar)
• Excellent written and verbal communication skills.
• Team-oriented, with a proactive and solutions-focused mindset.

• Assist with trafficking projects through internal review and quality assurance processes.
• Support Project Managers in the day-to-day coordination of healthcare marketing campaigns and deliverables.
• Assist Account Managers with MLR review submission process by tracking review cycles and proactively following up to keep submissions on schedule.
• Collaborate with cross-functional teams (creative, strategy, medical, digital, and account management) to ensure alignment on priorities and deliverables.
• Coordinate timelines, asset delivery, and administrative needs with vendors and internal teams with the guidance of Project Managers.
• Identify potential risks or delays and escalate appropriately to Project Managers.
• Ensure project documentation is accurately completed and archived.
• Compile and distribute meeting notes
• Ensure project templates, trackers, and SOPs are consistently used and updated across all teams.
• Assist project managers with project timelines, budgets, and resources, ensuring projects stay on schedule and within scope.