Project Coordinator at Westwood Professional Services, Inc.

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

0.0

Posted On

10 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proposal Support, Vantagepoint, Smartsheet, Project Management, Billing Reports, Data Integrity Management, Meeting Coordination, Microsoft Office, Administrative Support, Organization, Communication, Time Management

Industry

Engineering Services

Description

Description Westwood Professional Services, Inc. is seeking a Project Coordinator (PC) for the Land Development Division. The Project Coordinator manages the administrative functions for the Land Division within each office and provides support to Market Leaders and Project Managers. The Project Coordinator is responsible for overseeing and implementing Land Division administrative goals and processes in the office they reside. Requirements Assist Market Leaders (MLs) and Project Managers (PMs) with various admin tasks relating to proposals, Vantagepoint, Smartsheet entry/tracking. Proposal support, generation, and expertise. System expertise such as Vantage Point and contracting software. Assisting with project management/billing reports. Data input and integrity management. Prepare meeting agendas and take meeting notes for MLs, as requested. Other misc. administrative and operational functions as directed by the MLs and PMs such as managing project schedules and client agendas. Create letters, memos, correspondence, etc. for the MLs and PMs. Schedule meetings, notify attendees, and coordinate rooms, etc. for the Land Leaders as requested. Serve as backup for Office Administrators, when needed. Support agency and client deliveries. Perform tasks such as transmittals, printing, and scanning. Required Skills: Ability to communicate effectively with employees at all levels. Handle confidential and non-routine information. Proficient in Microsoft office products, Vantagepoint, and Smartsheet. Adapt to ever changing work environments. Detail orientated and very organized. Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision. Required Experience: Bachelor’s degree preferred or equivalent job-related experiences and training. About Westwood Professional Services, Inc. (Westwood) At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve. Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do. We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. Join us in creating a better world. In 2025, Westwood was recognized as #77 on the ENR Top 500 Design Firms. Additionally, Westwood was ranked #5 for ENR's Top Design Firm for Solar, #6 for Battery Storage, and #3 for Wind (2025). The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide. Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

The Project Coordinator manages administrative functions for the Land Development Division and supports Market Leaders and Project Managers. Key duties include overseeing administrative goals, handling proposals, and managing project schedules and billing reports.