Project Coordinator at Workplace Elements

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

0.0

Posted On

20 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Organization, Detail-oriented, Time Management, Problem-solving, Billing, Invoicing, Microsoft Office, Project Coordination, Customer Service, Collaboration, Project Management, Financial Tracking, Documentation, Vendor Management, Scheduling

Industry

Furniture and Home Furnishings Manufacturing

Description

Description About us: We are inspired Placemakers who enhance the built environment with a focus on brand and culture. Across multiple studios, Elements provides a comprehensive portfolio of products and services for the interior built environment. We combine our interiors expertise with construction capability and the collaborative, cross-functional process of human-centered design. This holistic approach to the built environment creates a seamless experience and exceptional results for our clients. This position is with our studio, Floorz - Colorado’s premier flooring contractor. We believe great design is just the starting point. Our team combines precision, technical expertise, and problem-solving to deliver flooring solutions that are not only beautiful but built to last in high-traffic, demanding environments. As specialists with deep knowledge and a consultative approach, we take pride in executing complex projects with skill and care every step of the way. Floorz Core Values: Driven | Knowledgeable | Accomplished | Team-focused About the role: As a Project Coordinator within our Floorz studio, you’ll help drive flooring projects from kickoff to completion. You’ll oversee budgets, purchase orders, product sourcing, invoicing, and overall project profitability. Acting as the central hub for communication, you’ll collaborate with external and internal teams, including Sales and Project Managers, to keep everyone aligned at each stage. You’ll also manage project setup in our accounting and project management systems, send timely updates, and help keep schedules on track. If you're organized, detail-driven, and thrive in a creative, collaborative environment, we’d love to meet you! What you’ll do: Act as the main point of contact for all project communication, keeping clients, vendors, subcontractors, and internal teams informed and aligned. Set up new projects in our management and accounting systems, ensuring everything is organized from day one. Create submittal packages, generate purchase orders, and release orders to vendors and subcontractors for materials and labor. Review vendor orders for accuracy and completeness before approval. Manage subcontractor documentation and internal contract review processes. Track project financials, including forecasting, invoicing, and monthly pay applications. Provide timely updates on order progress and scheduling, and communicate changes clearly to all stakeholders. Prepare and submit project closeout documents, including O&M manuals and warranties, while supporting overall profitability and a smooth client experience. Requirements Who you are: You're a strong communicator, both in writing and in person, and you know how to keep people in the loop. You build positive relationships with clients, vendors, and team members, and bring a collaborative, customer-first attitude to your work. You’re highly organized and detail-oriented, with the ability to juggle multiple tasks without letting anything slip through the cracks. You manage your time well, meet deadlines consistently, and stay focused even when things get busy. You can adapt quickly, solve problems on the fly, and stay calm under pressure. You have experience with billing and invoicing, and understand how to manage project billing to help keep things on track financially. You’re comfortable using Microsoft Office and similar tools to stay organized and keep projects moving. You have a high school diploma or equivalent, and ideally 1-2 years of experience in a similar project coordination or admin role. Work Environment: Hybrid Work Environment: This role is based in Denver, CO and follows a hybrid model, requiring in-office presence 3 days a week to foster effective team collaboration and mentorship, with the flexibility of remote work on other days. Please note that in-office presence Monday-Friday is required during the first 90 days of employment. Our Benefits: Health, Dental, Vision Insurance Flexible Paid Time Off Retirement Plans Profit Sharing Downtown Parking Employee Assistance Program (EAP) Paid Parental Leave Paid Family Medical Leave Career Development and Advancement: We offer ongoing training, mentoring, and clear, defined paths for promotion to support your long-term career growth with us. EEO Statement Workplace Elements provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Responsibilities

As a Project Coordinator, you will oversee flooring projects from kickoff to completion, managing budgets, purchase orders, and project profitability. You will act as the central hub for communication, collaborating with various teams to ensure project alignment and timely updates.