Project Coordinator at Xodus Group

Aberdeen, Scotland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

27 Feb, 26

Salary

0.0

Posted On

29 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Invoice Processing, Organizational Skills, Communication Skills, IT Proficiency, Time Management, Document Control, Team Collaboration

Industry

Oil and Gas

Description

Part of Xodus Group, Evolv Energies is at the forefront of major international projects where we bring a unique, integrated perspective and specialist engineering expertise to support offshore developers, investors and the wider construction and installation supply chain through Concept, Pre-FEED, FEED, Detailed Design, Construction and Installation activities across offshore wind and energy transition. The Project Coordinator will report to the Head of Projects whilst working closely with the Evolv Energies Business Development and Sales Manager, as well as the Proposal and Project Managers. The role will be to manage and deliver the administrative support requirements for the Evolv Energies projects and proposals teams. Primary Roles & Responsibilities include: Project Administration Duties Support the administration and co-ordination of project and proposal requirements as required. Managing invoice processing between projects, finance and clients. Administrative set up of proposals and projects including template initiation. Coordinating third party contractors to provide timesheets, contract renewals Attendance at project meetings and recording of minutes. Structuring and filing information in accordance with the project / proposal function requirements Management of different registers required to enable efficient delivery of projects Coordination of travel for project team members Managing and coordinating project events e.g. Client specific visits or requests. Local support for the use of specific tools required for project and proposal delivery – e.g. SharePoint, word, excel and other applications Liaison with IT to ensure new starts have the right facilities and equipment Support of the onboarding process for new employees Formatting of documents Preparing weekly reports and presentations as required Ensuring the defined administrative processes are being followed by the teams. Identifying development opportunities to improve the efficiency of existing tools and processes and implementing them accordingly. Skills and behaviours: A can-do attitude and willingness to work with a team at all levels. Demonstrable experience in a similar role or able to clearly demonstrate transferable skills. Strong organisational and prioritising skills. Excellent communication skills, both written and verbal. High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint. Good time management skills, being able to prioritise, plan, and manage own workload. Experience of working in a project driven environment and be familiar budgets & invoicing. Knowledge of document control process and systems. We are a diverse, inclusive, respectful and welcoming place to work We have enhanced parental and shared parental leave pay policies available from day one of employment. It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home. We offer a Company pension scheme to allow you to save for your future. Access to training and development opportunities We have a number of comprehensive health and wellbeing benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance We ensure there is always something fun to look forward to in the social calendar. From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone’s version of fun. We think our colleagues are the most important part of work, they’re who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work. About Xodus Group & Evolv Energies At Xodus, we are a global energy consultancy powered by the expertise and experience of our unique and diverse people. Part of Xodus Group, Evolv Energies deliver Concept, Pre-FEED, FEED and Detailed Design services and also Construction and Installation engineering services, predominately in relation to energy transition, offshore wind, interconnectors and subsea cable projects, and associated infrastructure. Our Commitment to Diversity & Inclusion Xodus Group is committed to promoting a diverse and inclusive culture whereby everyone has a strong sense of belonging and can be themselves at work. We believe diversity drives innovation and we continually work to grow our network of people to give us the chance to be the best company that we can. We promote the freedom to work flexibly by empowering people with the autonomy to choose where and when to work and providing them with the technology to be connected to colleagues. Our Commitment to Wellbeing Xodus Group is committed to providing a healthy working environment and strives to continuously improve the quality of working life of our employees, their families and others who work closing with us. We do this through the integration of wellbeing throughout all business activities, to create a working environment and culture that is compatible to the wellbeing of all our colleagues. To apply for this role please complete the application form by attaching your CV and cover letter outlining your experience and what you would bring to the role. The closing date for this role is 7th December 2025. We look forward to receiving your application!

Responsibilities

The Project Coordinator will manage and deliver administrative support for Evolv Energies projects and proposals teams. This includes coordinating project requirements, managing invoices, and supporting project meetings and documentation.