Join our team! We have an exciting opening for a full-time Project Coordinator to join our team in Madison, Wisconsin!
Yahara Software LLC is a leading custom application development, enterprise system integration, and data analytics company with over 20 years of history. Our foundation for success is simple—we take care of our people. We help save and improve lives while making people safer, smarter, and better with every line of code we write. We call it The People Principle.

The Project Coordinator is primarily responsible for completing the day-to-day project management support tasks that are essential for the smooth operation of Yahara Software development efforts. This role works directly with the Project Managers and Business Analysts on the projects to which they are assigned and provides them, and the software development teams, with critical organizational, information gathering, and procedural support. The Project Coordinator will interact with the Yahara Software Project Sponsors and technical teams including the Technical Leads, Developers and Release Teams. At times, the Project Coordinator will interact with the client Project Sponsors as well. The Project Coordinator reports directly to the Project Manager (PM).

What You’ll Do:

• Maintains the project(s) schedule(s) and provides detailed variance reports to the PM and sponsor as requested.
• Maintains project accounting reports and prepares summaries of key information for PM and sponsors as needed.
• Takes concise and accurate meeting notes during all client meetings and provide curated notes to participants promptly after the meeting concludes.
• Maintains project documentation and organization within the knowledge management structures.
• Creates and edit drafts of workorders, change requests, and other project agreements.
• Assists the PM in ensuring that all follow up actions assigned to Yahara stakeholders are tracked and completed.
• Coordinates software testing activities.
• Assists the PM and Business Analyst (BA) in preparing necessary presentation materials and documentation for project meetings and activities.
• Manages the scheduling and preparation for both client and internal meetings.
• Assists the BAs in organizing and collecting business requirements, writing, or editing stories as needed.
• Maintains the Jira board for projects under the direction of the BA and PM.
• Maintains and monitors project plans and schedules, work hours, budgets, and expenses.
• Assists the PM in documenting project risks and mitigation strategies.
• Facilitates internal team meetings as needed.
• Reviews project team time entries for accuracy, professionalism, and appropriate allocation to tasks.