Statement Of Purpose ( Overall Purpose of Job )
The Project Development Coordinator plays a supporting role in bridging project manager, site teams, suppliers, subcontractors, and clients through accurate documentation, technical reporting and regulatory compliance. This role supports the successful planning, coordination, and handover of landscape projects by leading the preparation of all key project documentation—including method statements, nursery reports, shop drawings, and completion reports while ensuring the quality, accuracy, and timely submission of each deliverable.

JOB REQUIREMENTS

(A) Education, Qualifications & Special Training:

• Degree or Diploma in Landscape Architecture /Design/Project Management.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills:

• Good knowledge of landscape construction methods, planting techniques, and horticultural practices.
• Strong organizational skills with the ability to manage multiple tasks.
• Good interpersonal / Communication & writing skills.
• Independent & Team player.
• Proactive and able to take initiative.
• Influence people to achieve/strive for effectiveness/ encourage change .
• Facilitate decisions/ align people.
• PC literate and knowledgeable in MS Office/CAD/ PowerPoint/Photoshop/BIM.

(C) Experience:

• Preferably with minimum 1 - 3 years of relevant working experiences / knowledge.

Preparing comprehensive Nursery Tree Reports, Nursery Visit Reports, and Pre-Grow Tree Reports to document tree selection, health conditions, and compliance with project specifications and authority requirements.

• Regulatory and Authority Submission

(A) Specific:

• Project Planning & Coordination

Assist the Project Manager in developing detailed project plans, timelines, and schedules. Coordinate project activities and ensure resources are allocated effectively. Track project progress and provide regular status updates. Liaise with designers, architects, and clients to clarify design intent and specifications.

• Technical Drawings and Documentation

Responsible for developing and coordinating shop drawings in alignment with contract drawings and actual site conditions, as well as preparing accurate As-Built Drawings and As-Built Tree Reports in compliance with authority requirements. Also prepares Method of Statement (MOS) and Operation and Maintenance Manual (OMM) for various landscape works to support project execution and regulatory submissions.

• Nursery and Tree Reporting

Preparing comprehensive Nursery Tree Reports, Nursery Visit Reports, and Pre-Grow Tree Reports to document tree selection, health conditions, and compliance with project specifications and authority requirements.

• Regulatory and Authority Submissions

Responsible for compiling and submitting Landscape and ABC Waters Reports in accordance with requirements, and assisting in authority submissions related to arboriculture and environmental compliance.

• Completion Reports

Submit detailed completion reports, including photographic records, final planting records, and compliance checklists.

(B) General:

• Communication & Liaison

Coordinate with internal teams, subcontractors, suppliers, consultants and clients to ensure smooth workflow.

• Document Control and Quality Assurance

Ensure all submissions are properly formatted, technically sound, and meet the required standards and timelines.

• Cross-Functional Support

Provide technical support to project teams during design, execution, and handover stages.

• Compliance and Standards

Ensure all reports and submissions adhere to industry standards, authority regulations, and company protocols.

• Continuous Improvement

Participate in internal reviews and post-mortem sessions to refine submission processes and documentation quality.

• Other duties as assigned

Adapt to the dynamic needs of the organization, taking on additional responsibilities as required to support overall project and company goals.

(C) Safety:

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.