Project/Document Specialist - Gateway at Arcadis

Newark, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Apr, 26

Salary

100000.0

Posted On

09 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Project Administration, Contract Management, Organizational Skills, Attention To Detail, Communication Skills, Interpersonal Skills, Microsoft Office Suite, Digital Collaboration Platforms, Change Management, Public Records Policies, Audit Requirements

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role Description: Arcadis is seeking a highly skilled and motivated Project/Document Specialist to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP). In this role, you will ensure compliance with federal, state, and organizational requirements for document retention, change management, contract administration, and reporting. We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor. The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey. This is more than just a job — it’s a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world. If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment. Role Accountabilities: Implement, and maintain project-specific document control systems for tracking, storage, and retrieval of all project documentation. Assign document numbers according to project guidelines and ensure all entries conform to established numbering procedures. Maintain original documents and check print files, ensuring superseded revisions are properly archived. Manage the distribution, recording, and storage of all documentation and related materials in accordance with approved procedures and regulatory requirements. Support document retrieval in response to public records requests and audit inquiries. Support the preparation and maintenance of Approval Requests (ARs) and Change Order Requests (CICs) logs. Support office management activities as needed, including supplies coordination and documentation for leased office spaces. Required Qualifications: Bachelor’s degree in Business Administration, Construction Management, Engineering, Information Management, or a related field (or equivalent work experience). 3+ years of experience in document control, project administration, or contract management, preferably in infrastructure, engineering, or public sector projects. Key Skills and Abilities: Strong knowledge of document numbering and retention policies. Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Strong communication and interpersonal skills for stakeholder coordination. Proficiency in Microsoft Office Suite and experience with digital collaboration platforms. Working knowledge of change management processes for large capital projects. Familiarity with public records policies and audit requirements. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $75,000- $100,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Join Arcadis. Create a Legacy. #LI-BB1 #LI-HYBRID #ANA-Mobility-Jobs #ANA-Construction #ANA-Gateway

Responsibilities

The Project/Document Specialist will implement and maintain document control systems for tracking and storing project documentation. They will also manage the distribution and storage of documentation in compliance with regulatory requirements.