JOB OVERVIEW

• Application Deadline: 28 August 2025
• Job Location: Cape Town, Western Cape
• Job Title: Project Finance Administrator
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

PROJECT FINANCE ADMINISTRATOR REQUIRED IN CAPE TOWN.

Did you complete tertiary studies in Finance or Administration, with Maths as a subject in Gr 12?
Our client, a manufacturing company based in the Northern Suburbs of Cape Town, is seeking a Finance Administrator. The successful candidate will be responsible for uploading and coding raw materials onto Syspro, processing invoices and purchase orders, and capturing logistical costs to ensure accurate billing across multiple projects.
This is a key support role within a fast-paced operational environment and excellent time management is essential.

REQUIREMENTS:

• Matric, with qualification in finance or administration advantageous.
• Excellent computer literacy and exceptional Excel skills.
• Experience using Syspro or similar systems.
• Strong attention to detail when working with numbers and documents.
• Confident in handling requisitions and creating purchase orders.
• Able to complete GRN entries and check stock-related documents.
• Comfortable preparing and processing payments, invoices, and purchase orders.
• Able to support the team with month-end, year-end and audit processes.
• Able to manage COD documentation, supplier paperwork and update customs (CFC) info.

Duties and Responsibilities::

• Assist in the preparation and processing of invoices, payments and purchase orders.
• Record raw material receipts and allocate to correct department on Syspro system.
• Upon receipt of raw materials, ensure accurate documentation of all relevant details including quantity, pricing and lot numbers.
• Cross-check GRN entries for accuracy and completeness.
• Generate Purchase Orders based on approved requisitions from various departments.
• GRN courier costs associated with job-related logistics.
• Support month-end and year-end financial close processes.
• Assist with internal and external audits by preparing required documentation.
• Scan and register invoices on Syspro for various departments.
• Accurate document processing and uploading on digital platforms.
• Hand in scanned registered invoices with supporting documents to Finance Department Controller.
• Load and submit various requisitions as needed.
• Scan all CODs on a weekly basis and distribute to the designated recipients.
• Organise and prepare suppliers’ paperwork received from QC for formal registration.
• Update UCR numbers for items on CFC dues.
• Maintain and regularly update all relevant tracking spreadsheets.
• Ensure timely and precise archiving of paperwork to maintain organised records.
• Follow any reasonable instructions and requests from management.

• Assist in the preparation and processing of invoices, payments and purchase orders.
• Record raw material receipts and allocate to correct department on Syspro system.
• Upon receipt of raw materials, ensure accurate documentation of all relevant details including quantity, pricing and lot numbers.
• Cross-check GRN entries for accuracy and completeness.
• Generate Purchase Orders based on approved requisitions from various departments.
• GRN courier costs associated with job-related logistics.
• Support month-end and year-end financial close processes.
• Assist with internal and external audits by preparing required documentation.
• Scan and register invoices on Syspro for various departments.
• Accurate document processing and uploading on digital platforms.
• Hand in scanned registered invoices with supporting documents to Finance Department Controller.
• Load and submit various requisitions as needed.
• Scan all CODs on a weekly basis and distribute to the designated recipients.
• Organise and prepare suppliers’ paperwork received from QC for formal registration.
• Update UCR numbers for items on CFC dues.
• Maintain and regularly update all relevant tracking spreadsheets.
• Ensure timely and precise archiving of paperwork to maintain organised records.
• Follow any reasonable instructions and requests from management