Project Finance Assistant & Team Administrator (Parental Leave Contract) at HDR ARCHITECTS AND ENGINEERS PC

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project finance, Accounts payable, Accounts receivable, Microsoft Office, Microsoft Excel, Data entry, Record keeping, Invoicing, Budgeting, Timesheet administration, Financial reporting, Attention to detail, Client service, Organization, Prioritization

Industry

Design Services

Description

About Us At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organisation makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. The Role Join our Building Engineering Services Business Group at HDR as Project Finance Assistant & Team Administrator on a parental leave contract. Based in Sydney, this position is perfect for someone looking to start their career. You'll support the full financial lifecycle of projects and assist with administrative tasks across various business functions to help keep operations running smoothly. Reporting to the Project Accountant, you will work with a team delivering projects throughout Australia and Singapore, giving you exposure at a global level. In the role of Project Finance Assistant & Team Administrator, we’ll count on you to: Support the project lifecycle from setup to closure Ensure accurate and timely invoicing and payment processing Assist with project budgeting, invoicing and monthly status reports Monitor accounts receivable and follow up outstanding debtors Ensure all financial activities align with internal policies, regulatory requirements, and industry standards. Timesheet administration – ensure timesheets are submitted and approved according to deadlines. Support the Project Accountant as required Provide administrative support to business groups, project teams or others, as required Qualifications & Experience Previous experience providing financial management support (accounts payable/receivable) is advantageous but not essential You will be confident in the use of Microsoft Office Programs, with a high level of computer literacy. Intermediate level of Microsoft Excel Skills. Strong data-entry and record keeping ability, with high levels of attention to detail Ability to work under pressure in a team environment Client service approach and ability to partner with our project teams. Willingness to learn and a solutions-focused attitude. Self-motivated, well organised and detail oriented with the flexibility and ability to prioritise, adjust to changes, and handle multiple tasks all at once Ability to meet deadlines. An attitude and commitment to being an active participant of our employee-owned culture This role is available for an immediate start and is offered as a parental leave contract through to approximately September 2026. What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

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Responsibilities

The role involves supporting the full financial lifecycle of projects, including setup, invoicing, budgeting, and monitoring accounts receivable. Additionally, the assistant will provide administrative support to business groups and ensure accurate timesheet management.