Project Finance Manager at The HALO Trust

Ukrainka, Kyiv Oblast, Ukraine -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

41055.0

Posted On

16 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Development, Financial Monitoring, Donor Reporting, Compliance, Financial Analysis, Reforecasting, Variance Analysis, Transaction Processing, Audit Documentation, Interpersonal Skills, Organizational Skills, Numeracy, IT Skills, Microsoft Office, Mentoring, Advising Senior Management

Industry

International Affairs

Description

Job Title: Project Finance Manager Location: Ukraine Salary: £41,055 annually Hours: Full Time Contract Type: Permanent Reports To: Deputy Head of Finance (Project Management) Key Internal Contacts/Relationships: Accounting and Finance Team Please Note: This role is subject to funding Job Purpose: The Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme relating to revenue and expenditure. About HALO: HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence. About the role: The role is responsible for project budget development, financial monitoring, donor reporting, and ensuring compliance with donor and organizational financial requirements. Responsibilities: Budget development and Planning Develop detailed original project budgets in Adaptive Planning and translate them into donor-specific formats Ensure all budgets comply with donor requirements, HALO budgeting processes, and broader programme needs Deliver budgets within agreed timelines and standards Monitoring and Compliance Monitor the financial performance of active contracts, collaborating with relevant departments to ensure: Compliance with budgetary and contractual obligations Adherence to HALO Global Budget Framework Terms and Conditions Identify and report significant budget deviations promptly to the Deputy Head of Projects Support the development and implementation of corrective action plans as needed. Reforecasting and Financial Adjustments Prepare reforecasts in Adaptive and donor formats when project delivery deviates from the original plan Work cross-functionally to revise plans while maintaining compliance with donor and internal requirements Financial Reporting Provide detailed variance analysis and explanatory narratives Prepare accurate interim and final donor financial reports, ensuring: Alignment with underlying financial data Consistency with narrative reports Timely submission in line with donor deadlines Transaction Processing and Documentation Regularly review project expenditures to ensure cost eligibility Process financial transactions related to project activities Verify that all supporting documentation is complete, appropriate, and audit ready Deliver ad hoc financial reports, spend-out plans, budgets, and reforecasts as required Provide clear documentation of underlying assumptions and justifications Donor Audit Provide transactional reports/documentation for grant/contract audits Other Work within the framework of HALO’s core values and standards Ensure familiarity with and adhere to all HALO policies and procedures Undertake the role in a manner appropriate to the cultural context and within the local legal framework Understand and uphold the standards outlined in HALO’s safeguarding policy, acting with due care and attention to safeguard the well-being of anyone that meets HALO’s work and reporting concerns if they arise Discharge duties and responsibilities under HALO’s health and safety procedures Carry out any other duties as directed to meet the finance groups standards and operational requirements. This is a non-contractual document that can be varied from time to time as circumstances dictate. The job description is intended to summarise the main duties and responsibilities of the post: this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when required to do so. General: Uphold HALO’s core values and standards, promoting its ethos and mission statement. Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding Essential: Bachelor’s degree in finance, Accounting or a related discipline. Experience in financial management roles. Excellent understanding of statutory reporting and accounting standards Exceptional interpersonal and communication skills. Exceptional organizational skills and ability to manage multiple deadlines. Experience of mentoring and advising senior management Strong numeracy and IT skills essential, and proficient in the use of Microsoft Office. Proven experience in developing and monitoring budgets. Fluent in written and spoken English. Working in the INGO sector Desirable: Experience working with donor-funded projects, financial planning systems such as Adaptive Planning, and familiarity with INGO financial compliance and reporting standards. Skills and Competencies: Strong financial analysis and budgeting and forecasting skills, excellent organizational and communication abilities, attention to detail, and the capacity to manage multiple deadlines while collaborating effectively with cross-functional teams. Travel: Occasional travel may be required depending on project or operational needs. Local overseas allowance of $350 monthly Private health insurance Shared accommodation in a rented HALO apartment, provided at nil cost 49 days of leave annually (weekend inclusive, equivalent to 7 weeks of pay leave) Three economy return flights to the member’s official home address (or an alternative location up to an equivalent cost) Comprehensive insurance package: life assurance and emergency medical insurance, including evacuation and repatriation. Please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 30/03/2026 Applications without a cover letter tailored to this position will not be considered. We reserve the right to amend the closing date depending on the number of applications received. The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.

Responsibilities

The Project Finance Manager is responsible for the successful planning and execution of projects within the Ukraine programme concerning revenue and expenditure, focusing on budget development, financial monitoring, and donor reporting. Key duties include developing detailed project budgets, ensuring compliance with donor and organizational requirements, and preparing accurate financial reports.