PERFORMANCE MANAGEMENT RESPONSIBLITIES

• Regular 1 to 1s
• Appraisals and mid-year reviews
• Identifying training needs and opportunities
• Identifying and taking action, working with the Project Finance Manager, to tackle under performance where appropriate
• Approving annual leave
• Providing constructive feedback
• Ensuring the welfare and wellbeing of your team.
• Keeping abreast of company news and cascading relevant information to the team.
• Promoting equality and ensuring all individuals are treated fairly and equally.
• Acting as the first point of contact for queries from team members.
• Checking and approving timesheets, expenses, and overtime (within defined delegated authority limits).
• Managing absence including completing return to work forms, liaising with payroll and monitoring absence levels; taking action to tackle unacceptable absence levels where appropriate.
• Keeping abreast of line management techniques and best practice.

KEY ACCOUNTABILITIES

• Manage workload and delegate within the team to ensure tasks are fulfilled accurately in line with deadlines and business expectations.
• The Supervisor is expected to provide more ad hoc support to the wider business and deputise for the manager in times of absence.
• Working closely with the Project Finance Manager you will help train and mentor the Project Finance Senior and Assistants
• Working on an Oracle based system you will be involved in setting up projects, creating and amending project budgets, preparing, and processing sales invoice requests in line with Tetra Tech policy with accuracy. Ensuring company policy on authority and risk is adhered to.
• Monitor the flow of drafted invoices.
• Expedite invoicing via email, telephone, and teams’ meetings
• Be a contact point for Project Managers for project set up, budget and sales invoice assistance.
• Ad hoc fee, invoice, and cost reconciliations.
• Action monthly checks and tasks to ensure system data is accurate and maintained
• Provide cover and support for all department employees on key tasks such as project reporting.
• Any Ad hoc duties which may be client or discipline specific.
• Produce any ad hoc reports that may be required.
• Work and assist accounts receivable with credit note queries and supplier questionnaires.
• Complete the annual audit in line with the set timescales and deadlines.
• Complete the daily CSR report with accuracy.

SKILLS, KNOWLEDGE, EXPERIENCE

• To lead by example.
• The skills to manage and prioritise workload to ensure essential items are processed for deadlines.
• To be able to work independently and as part of a wider team.
• The ability to maintain a high level of accuracy and work efficiently.
• To be computer literate with working knowledge of relevant software packages, notably Microsoft Excel (look-up’s and pivot tables).
• The ability to understand, discuss and challenge fee amendments, budget alterations and sales invoice queries.
• Must have strong written and verbal communication skills, to explain, train and discuss commercial matters.
• To have good understanding of project accounting and finance, revenue recognition and project forecasting.
• Always operate in a professional manner and in line with business practice and policy.
• They should demonstrate that they can be flexible with regards working hours should business needs require.

The Project Finance Senior role sits within a team of 8, reporting to the Project Finance Manager. The Supervisor should have a flexible attitude to meet the demands of the business.
As part of the Project Finance team, working from a shared ticket hub, you would be supporting the team facilitating project set ups, project cost budgeting and sales invoicing. You will support the Project Finance Manager to meet department objectives.
The success of this position will be measured by the completion of accurate invoicing, ensuring invoicing and revenue recognition targets are met in line with the given deadlines.
We pride ourselves on truly flexible working. Ideally, we are looking for someone based in Leeds, but you can work from anywhere – we don’t mind so long as the job gets done!