Project Management Admin at Blast Cleaning Technologies

West Allis, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Epicor ERP, Organizational Skills, Communication Skills, Microsoft Office Suite, Data Entry, Scheduling, Documentation, Fleet Coordination, Customer Service, Safety Coordination, File Organization, Meeting Coordination, Invoice Processing, Job Costing, Service Manual Preparation

Industry

Description

Blast Cleaning Technologies, Inc. (BCT) is proud to be the leader in shot blast innovation! We are dedicated to our customers, resulting in continuous company growth year over year. Why Work at BCT? Highly Competitive Pay and Benefit Plans: We pay for skill and talent. Medical Insurance: 90% of Insurance Premiums covered by BCT!!! Low deductible, no coninsurance, & great provider network. Engaged Leadership: You will love and know our CEO. Work with an ethical, hardworking, & interactive leader who listens to employees at all levels. Second Chance Employer: If you have the skills and work ethic, we will give you a chance. Comprehensive Benefits and 401K: We offer a full range of benefits & 401K match. Generous PTO and Paid Holidays: Take advantage of our generous PTO plan and many paid U.S. holidays. Onsite HR and IT Department: We provide dedicated onsite HR and IT support to ensure our employees' needs are met. We won't send you to a 1-800 number for help. Historic Location: Work in our over $2 million investment in upgrades and refurbishment at our historic West Allis location. Casual Work Environment: Enjoy a casual dress code and friendly workplace. Tuition Reimbursement: Invest in your future with our tuition reimbursement program. Amenities: Enjoy free coffee, popcorn, and summer cookouts. Veteran Support: BCT supports and honors veterans. Made in America: All our components are made in the USA. OUR PACT Our core values are rooted in the visionary spirit of our CEO, Carl Panzenhagen, who began his career as a teenager working in a foundry. As an adult, his extensive industry experience and dedication led him to create a company free from bureaucracy and grounded in ethical business practices. Guided by Carl’s leadership, a small team of five evolved into a self-sustaining manufacturing powerhouse. Today, BCT proudly stands 300+ employees strong and celebrates the completion of our cutting-edge foundry, a testament to our relentless pursuit of excellence and innovation. General Description Under the direction of the Project Engineering Manager, The Project Management Administrative Assistant provides essential support to the project management team by handling administrative tasks, coordinating basic Epicor ERP functions, and assisting with service and fleet vehicle logistics. This role ensures smooth operations across project tracking, resource coordination, and vehicle maintenance scheduling. Essential Duties and Responsibilities Note: This list is not all-inclusive and may be expanded to include other duties as management deems necessary. Project & Administrative Support * Assist project managers with scheduling, documentation, and status tracking. * Help Maintain project files, timelines, and deliverables using project management tools. * Take meeting notes (e.g., Gates Meetings), distribute action items, and schedule follow-up meetings. * Run and manage small projects (especially if not handled by Customer Service). * Support general department organization and formatting department initiatives. * Assist with fire drills and other safety-related coordination. * Assist with filing and document organization. Epicor ERP Support * Enter and update data in Epicor (e.g., job creation, purchase orders, inventory adjustments). * Set up all I, S, SU, SW jobs in Epicor. * Cut purchase orders for subcontractors and rental equipment at the direction of the PM team * Add and receive PO line items. * Approve invoices and process change order additions. * Run standard reports and assist with data validation. * Support time entry and job costing processes. * Liaise with Finance and Operations teams for Epicor-related inquiries. Fleet & Service Vehicle Coordination * Maintain records for company service and fleet vehicles, including registration, insurance, and maintenance schedules. * Manage fuel cards (e.g., WEX), mileage tracking, and shipping of vehicles. * Support onboarding/offboarding of vehicles for employees and departments. * Maintain fleet spreadsheets and checklists (e.g., I-Pass, Pike Pass, registration renewals, emissions testing). * Remove outdated entries (e.g., Lexi) from fleet tracking tools. Service Manual & Installation Package Support * Create and print service manuals and spare parts lists. * Review customer agreements for specific requirements (e.g., manuals, drug testing). * Print and prepare work packages for the install team: * GA Drawings (D Size) * Install/Assembly Drawings (include instructions and sequence of operations if applicable) * Factory Acceptance Test documents (when applicable) * Service Scope (e.g., I Auditor) Customer Service Support * Provide overflow support for Customer Service Representatives. * Enter basic quotes and orders as needed. * Provide backup coverage for the BCT front doorbell. * Assist with filing and document organization. Other Duties * Perform all other duties as assigned. * Actively support and promote BCT’s culture and core values. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Familiarity with Epicor ERP or similar systems preferred but not required. * Strong organizational and communication skills. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook). * Ability to manage multiple tasks and prioritize effectively. Education and/or Experience * 4-year degree in Mechanical Engineering and/or Project Management * 2+ years of administrative experience, ideally in a project or operations setting

Responsibilities

The Project Management Administrative Assistant provides essential support to the project management team by handling administrative tasks and coordinating basic Epicor ERP functions. This role ensures smooth operations across project tracking, resource coordination, and vehicle maintenance scheduling.