Project Management Assistant at APTIM Services Canada Corp

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

85000.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Document management, Financial reporting, MS Office, MS Excel, Telecommunications, Report creation, File systems maintenance, Conference coordination, Conflict resolution, Proposal preparation, Contract negotiations, Client relationship management, Safety program monitoring, Quality program monitoring, Technical support

Industry

Environmental Services

Description

Job Overview: We are seeking a Project Management Assistant to join an existing project team. The position will provide assistance to office professional staff including directors, scientists, engineers and proposal group. Assistance will be in the form of telecommunications, MS Word editing, MS Excel file manipulations, report creation, create and maintain file systems and setup and lead conferences and calls. This role must be a dynamic personality and be able to change responsibilities at a moment’s notice. Key Responsibilities/Accountabilities: * Document management * Administrative, financial reports. * Reports to Directors but will work with entire staff. * Interface with client and program applicants to facilitate questions and meetings * Inspect documents for accuracy against policies and procedures * Identify and facilitate conflict and issue resolution * Produce status reports * May have responsibility for multiple projects. * Establishes and monitors project safety and quality programs. * Plans, organizes, coordinates, and controls small projects in accordance with the established policies, procedures, systems, and requirements. * Supervises daily activities of project personnel including technical and administrative support and ensures that deliverables are produced on schedule and within budget. * Assist with preparing proposals, coordinating contract negotiations, etc., as well as assisting in managing project execution. * Represents the company to client and maintains client relationship. Basic Qualifications: * Some project management experience * Must have a Bachelor’s degree * Knowledge of common financial reporting systems * Must have high advanced knowledge of MS Office including Excel. * Must have an aptitude for network storage and taxonomy. * Must know how to interact with executive and professional staff. * Must be able to setup and lead conference calls. * Will create weekly and monthly reports. * Organizes own work to meet deadlines set by others. * Communicates information, asks questions and checks for understanding. * Builds team effectiveness skills within own work team About APTIM APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM: * Work that is worthy of your time and talent * Respect and flexibility to live a full life at work and at home * Dogged determination to deliver for our clients and communities * A voice in making our company better * Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $70K to $85K per year. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits Aptim Environmental & Infrastructure, llp is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ [https://aptim.makeityoursource.com/]. * Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location. * Company paid and optional Life insurance * Short-term and long-term disability insurance * Accident, Critical Illness, and Hospital Indemnity coverage * Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) * 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: * APTIM 401(k) Guide [https://aptim.makeityoursource.com/getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf] * APTIM - Helpful Documents [https://aptim.makeityoursource.com/helpful-documents] Watch our video: About APTIM - In Pursuit of Better [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3DcCRFRS4ZZjg&data=05%7C02%7Cnorwood.banon%40aptim.com%7C8f0a469eceaa48383fa308dd8f25a189%7C722bb117d3964e7c982b8c9f8038294d%7C0%7C0%7C638824113971626225%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CIO7lYTFhMUBWAvVPBeUL4U0hTsScP5cbUTbdrqjdAU%3D&reserved=0]

Responsibilities

The Project Management Assistant will support office staff by managing documentation, financial reports, and project schedules. They are responsible for facilitating client meetings, ensuring project quality and safety, and coordinating daily activities for project personnel.