Project Management Assistant at Wrist Middle East UAE LLC

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Scoping, Project Planning, Budget Tracking, Resource Allocation, Progress Tracking, Reporting, Risk Management, Stakeholder Communication, Documentation Management, Process Improvement, Workflow Optimization, Project Governance, Microsoft Office, Data Transparency, Logistics Coordination

Industry

Maritime Transportation

Description

Company Description About Wrist Wrist is the world’s leading ship and offshore supplier of marine provisions and stores with a market share of approximately 12%. With the launch of the digital marketplace, Source2Sea, Wrist is leading the digital transformation of the marine supply industry. All year round, we offer 24/7 global online sourcing and logistics, providing data transparency, automation, and convenience to our customers. We continuously work on reducing our climate impact while at the same time proactively addressing our customers’ growing demand and need for responsible solutions and services. From more than 30 locations worldwide, in all major shipping locations, 1,800 Wrist employees take pride in making it easy for our customers to order and receive marine supplies and services. Wrist LinkedIn Page: https://www.linkedin.com/company/wrist-ship-supply/ Wrist Facebook Page: https://www.facebook.com/wristshipsupply/ Job Description The Wrist Service Center is seeking a Project Management Assistant who will support the Project Manager and Project Owners in coordinating, planning, and executing various projects across Wrist Ship Supply. The role involves project coordination, administrative support, documentation management, progress tracking, and facilitating communication across cross-functional teams. The Project Management Assistant will help ensure projects remain on track by monitoring timelines, maintaining documentation, tracking progress, and supporting collaboration among stakeholders. Through strong organizational skills and attention to detail, this role contributes to the smooth and efficient delivery of initiatives aligned with business objectives. What you’ll be doing: Key Responsibility Area #1 Project Management Support the Project Manager and Project Owners in project scoping, planning, and maturation. Prepare documentation required for project approval and prioritization (e.g., business cases, templates, governance materials). Update and maintain project budgets, resource allocations, and cost tracking. Monitor project progress and performance using the project management tool (PF365). Prepare structured project updates and reporting materials for Project Managers, Project Owners, and Steering Committees (SteerCos). Conduct project analysis and provide insights to support project decision-making. Maintain accurate records of project decisions, approvals, risk logs, and documentation. Monitor potential project risks and support the Project Manager in developing risk mitigation strategies. Facilitate communication across internal stakeholders (Operations, Procurement, Sales, Finance, Legal) and external partners to ensure alignment, transparency, and timely updates. Key Responsibility Area #2 Project Coordination & Support Assist the Project Manager in project planning, scheduling, and milestone tracking. Coordinate cross-functional activities to ensure project deliverables are completed on time and within budget. Maintain comprehensive project documentation, including timelines, deliverables, and meeting minutes. Support collaboration across teams to streamline project workflows and execution. Identify and recommend automation opportunities, process improvements, or system enhancements to improve project delivery efficiency. Key Responsibility Area #3 Project Management Framework & Governance Support the development, implementation, and continuous improvement of the WSS Project Management Framework and templates. Act as super user for the project management system (PF365), including onboarding and training new users. Maintain and update the WSS PMO overview to ensure visibility of active initiatives and portfolio status. Key Responsibility Area #4 Administrative Tasks (10–20% of capacity) Manage project-related communications, including meeting coordination and stakeholder correspondence. Organize and maintain structured project files and documentation repositories. Support and maintain the ERP/RFC process for minor improvements. Maintain the WSS project funnel and ensure accurate tracking within the project management system (PF365). Draft and document approved Standard Operating Procedures (SOPs) in the document management system following approval by the process owner. Support process mapping and documentation initiatives. What we're looking for: Graduate of any (4) four-year course, preferably in Business Administration, Project Management, Supply Chain Management, or a related field. Project Management Professional (PMP) or equivalent certification is considered an advantage but is not required. Minimum 2 years of experience in project coordination, project management support, or administrative roles. Experience supporting project delivery activities such as progress tracking, reporting, documentation, and stakeholder coordination. Exposure to process improvement initiatives or workflow optimization is an advantage. Experience working with project management tools or systems is preferred. Background in ship supply, logistics, shared services, or operational environments is considered a plus. Strong command of Microsoft Office applications (Excel, PowerPoint, Word, Outlook). Knowledge of supply chain or project management systems is an advantage. Location: Times Plaza Building, UN Avenue corner Taft Avenue, Ermita, Manila Work Setup: Hybrid At Wrist, we are committed to cultivating a culture of belonging where every individual feels seen, valued, and respected. As a global company, we aim to reflect the communities we are part of, believing that our strength comes from diverse perspectives, experiences, and the unique contributions each person offers. We welcome applications from all qualified candidates, and we are dedicated to maintaining a recruitment process that is inclusive, fair, and respectful. By fostering a supportive workplace culture rooted in belonging, we lay the foundation for meaningful collaboration and shared success.

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Responsibilities

This role supports the Project Manager and Project Owners by coordinating, planning, and executing various projects, focusing on administrative support, documentation management, and progress tracking across cross-functional teams. Key duties include maintaining project budgets, monitoring performance using PF365, preparing structured updates for governance bodies, and facilitating alignment among internal and external stakeholders.