Project Management Associate at Plexal

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

40000.0

Posted On

02 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Governance, Administrative support, Stakeholder management, Microsoft Office, Excel, SharePoint, Microsoft Teams, Data management, Procurement support, Risk management, Budgeting, Communication skills, Process improvement, Compliance

Industry

Business Consulting and Services

Description

The Role's Purpose We will be holding an assessment centre for this role on 20th May 2026. This role sits within Plexal’s Innovation Services Operations function and plays a critical part in enabling effective delivery, governance, and control across Plexal programmes, commissions, and projects. The PMO Associate provides structured administrative, governance, and commercial support, working closely with internal delivery teams, suppliers, and external partners to ensure projects are well-managed, compliant, and delivered efficiently. The role supports day-to-day project execution alongside longer-term continuous improvement initiatives, contributing to improved ways of working across Plexal’s innovation, delivery, commercial, finance, and go-to-market activities. What You'll Do Project Management and PMO Enablement Provide end-to-end administrative and project management across multiple projects, commissions, and workstreams. Maintain project documentation, trackers, logs, and shared repositories to ensure information is accurate, up to date, and compliant with governance requirements. Close collaboration with cross-function project teams to deliver planning, coordination, and general operational delivery activities. Governance, Meetings and Reporting Organise, schedule, coordinate and facilitate governance meetings, planning sessions, workshops, and retrospectives. Prepare and circulate agendas, take minutes, track actions, and follow up with stakeholders to ensure completion. Support the production of regular status reports, ensuring data accuracy, quality, and timely submission. Facilitate close-out reviews and retrospectives, documenting lessons learned and contributing to process improvements. Work with project team to ensure compliance with relevant regulations e.g. GDPR. Supplier, Commercial and Procurement Support Manage third party suppliers and delivery partners including supplier deliverables and trackers, ensuring timely receipt and upload of all submissions to agreed systems. Coordinate supplier reporting and escalate risks, issues, assumptions, dependencies, and opportunities where required. Support commercial governance including: Validation of supplier pricing against agreed rate cards and budgets; Issuing, tracking, and managing Customer Task Forms (CTFs); Supporting compliance checks of supplier responses. Ensure suppliers and supplier staff are fully onboarded ahead of contract start, including IT and system access requests. Manage invoicing, timesheets, purchase order chasing, and liaison with finance for timely payments with delivery lead oversight. Risk, Change and Issue Management Maintain and update risk, issue, change, and non-conformance logs. Track corrective and mitigating actions, ensuring clear ownership and agreed timelines. Support audits of project documentation and shared spaces to ensure governance and compliance standards are met. Financial and Administrative Support Assist with budgeting and tracking of project spend. Manage supplier timesheets and ensure timely submission and approval. Arrange evaluators for supplier assessments and monitor completion against deadlines. Bid & Framework Support Provide administrative support to bids and frameworks, including completion of compliance information. Research and collate information required to support bid submissions. Continuous Improvement Identify opportunities to improve PMO, project, and operational processes. Support the documentation, rollout, and adoption of new tools, templates, dashboards, and ways of working across Innovation Services. Your Skills Essential Strong organisational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and PowerPoint. Experience using Microsoft 365 tools including SharePoint and Teams. Confident handling data, maintaining trackers, and producing management information. Strong stakeholder management and interpersonal skills. Proactive, self-motivated, collaborative and comfortable working with minimal supervision. Desirable Experience working in a PMO, project coordination, or project support role. Experience in an innovation, startup, venture, or high-growth environment. Familiarity with tools such as JIRA or similar project management platforms. Your Experience Professional Qualification e.g. PRINCE2, Agile, P3O, PMQ, PMP Desirable Experience working across multiple stakeholders, including internal teams, suppliers, and external partners. Ability to thrive in a fast-paced, evolving environment with changing priorities. Strong attention to detail and commitment to high-quality outputs. Collaborative team player with a pragmatic, solutions-focused mindset. Comfortable working in a startup or scaleup environment where flexibility is essential. Who You Are Ability to thrive in ambiguous scenarios Ability to work in a high-pace environment Energised by the challenges and opportunities presented working for a high-growth company A highly effective communicator with strong interpersonal skills and the ability to interact with a range of stakeholder groups Team player and motivated self-starter May require working on client sites for a set number of days per week. Needs the ability to manage and influence through both face-to-face and virtual team environments. The role will likely require SC clearance, NPPV 2+ CTC and/or NPPV3 Why us? Plexal’s Values: Mission: We inherit the mission of UK government and deliver it in an agile and creative fashion. Collaboration: We believe in the power of working together. Equality: We strengthen ourselves as a team by embracing the different. Care: People are at the heart of what we do; we care about our customers, members and colleagues. As a start-up, we thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute. In return we will offer you: Salary: £30,000 - 40,000 depending on skills and experience Annual bonus scheme A generous pension scheme (with a company contribution of up to 10%) Private healthcare, life assurance and critical illness cover 25 days holiday plus bank holidays Volunteering day Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process. About us Plexal is the innovation and growth company helping to strengthen the UK’s technology capabilities through collaboration. With teams in London, Manchester and Cheltenham, we work closely with government, industry, startups and academia to drive economic growth and reinforce national security. Founded by Delancey in 2017, Plexal delivers four core services: creating workspaces for innovators, running innovation programmes and consultancy, building regional tech clusters and helping SMEs scale strategically. By closing the gap between early-stage and established organisations – across the public and private sectors at home and abroad – we’ve impacted over 1,200 businesses, added £731m to the UK economy and helped create 9,400 jobs. Headquartered at Here East on the Queen Elizabeth Olympic Park, Plexal partners with organisations including the Department for Science, Innovation and Technology, the National Cyber Security Centre, Airbus, Amazon, Barclays Eagle Labs, Google Cloud, TfL, The Alan Turing Institute and the University of Oxford.

Responsibilities

The PMO Associate provides administrative, governance, and commercial support to ensure projects are well-managed, compliant, and delivered efficiently. They facilitate meetings, maintain project documentation, manage supplier deliverables, and support continuous improvement initiatives.