Project Management Specialist at The Greentree Group

Tallahassee, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Project coordination, PMO standards, Data analysis, Reporting, Governance, Compliance auditing, Microsoft Project, Primavera, Jira, Smartsheet, ServiceNow, DocuSign, Risk management, Stakeholder engagement, Documentation

Industry

IT Services and IT Consulting

Description

Project Management Specialist * Are you a tech enthusiast who loves solving complex problems? * Do you have a keen eye for detail and excellent analytical skills? * Would your friends describe you as a self-starter who takes pride in your work and enjoys collaborating with others? If so, we have an exciting opportunity for you at The Greentree Group! WHO WE ARE The Greentree Group is a dynamic, innovative, and thriving company that specializes in delivering advanced technology solutions to federal, state, and commercial clients. With a team of highly skilled professionals, we provide cutting-edge services and are always pushing the boundaries of what’s possible. What sets us apart is our commitment to excellence and our passion for the work we do. At The Greentree Group, we are driven by a shared sense of purpose and a desire to make a difference in the lives of people around us. Whether it's helping our clients achieve their goals, developing innovative solutions to complex problems, or giving back to the community, we are dedicated to making a positive impact. We also believe in investing in our people and providing them with opportunities for growth, development, and advancement. We offer a dynamic and supportive work environment, a culture of continuous learning, and a wide range of benefits and perks that promote work-life balance and personal well-being. Whether you're a seasoned expert or just starting out in your career, if you're passionate about technology, committed to excellence, and eager to take on new challenges, we want to hear from you! ABOUT THE OPPORTUNITY As a potential Project Management Specialist, you will have the opportunity to work with cutting-edge technologies and collaborate with a talented team of professionals in support of a client in the Tallahassee, FL area. This potential role will serve as the Project Coordinator, ensuring alignment with Project Management Office (PMO) standards and regulatory requirements, maintains accurate project data and documentation, administers project management tools, and provides ongoing support to project managers and program leadership. Join us and be part of our mission to make a difference! SOME RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Standards Validation and Compliance: * Validate program adherence to PMO standards, methodologies, and governance expectations. * Assess compliance with Florida Administrative Code Rule 60GG-2 by evaluating and auditing project management processes, templates, and standards across the program. * Document non-compliance findings, recommend corrective actions, and support follow-up actions. * Metrics, Reporting and Analysis: * Compile, track, and analyze program and project metrics, including performance outcomes, cost data, service levels, and process adherence. * Prepare reports and dashboards that communicate trends, insights, and recommendations to program leadership. * Support continuous improvement efforts using data-driven observations. Project Coordination and Support: * Serve as a resource for project and program managers by providing guidance on project management best practices, documentation standards, and process improvements. * Assist in preparing program materials, schedules, action logs, and support documentation needed for governance meetings or leadership reviews. * Help ensure consistent application of Project Management Body of Knowledge (PMBOK)-aligned project management practices across the workstream. Administrative and Documentation Support: * Provide administrative and logistical assistance to project managers and program leaders, including documentation preparation, meeting coordination, and recordkeeping. * Support the creation, tracking, and publishing of program artifacts, ensuring accuracy and timely availability. Project Controls and Data Integration: * Ensure project control mechanisms are in place, including tracking of scope, schedule, risks, issues, and dependencies. * Integrate project-level data into centralized repositories or dashboards to support program decision-making. * Maintain quality and accuracy of program data across systems. Tool and Platform Administration: * Administer and maintain project management tools and software (e.g., Smartsheet) used across the program. * Create and maintain templates, workflows, dashboards, and automated reporting features. * Provide end-user support and help troubleshoot tool-related issues. Documentation and Knowledge Management: * Organize, maintain, version, and publish project-related documentation across platforms such as shared drives, SharePoint, or document management systems. * Ensure documentation structure, naming conventions, and access rights follow PMO standards. * Support knowledge transfer efforts across the program team. Project Management Knowledge and Best Practices: * Apply knowledge of project management tools, methods, standards, and best practices, including PMBOK-aligned guidelines. * Stay informed about changes in PMO processes or state requirements and help update program documentation accordingly. * Promote consistency, quality, and compliance across all project coordination activities. MINIMUM QUALIFICATIONS: * A bachelor’s or master’s degree from an accredited college or university in Computer Science, Information Systems, or other related field, or four (4) years of equivalent work experience is required. Relevant experience may be substituted for education on a year-for-year basis when applicable. * A minimum of three (3) years of experience supporting successful, large-scale projects with multiple diverse teams. * A minimum of three (3) years of experience using project management software (Microsoft Project, Primavera, and Jira) to track and manage projects. * Experience in creating and presenting status reports to internal and external stakeholders. * Ability to coordinate project teams, lead complex projects, and meet objectives. * Demonstrated leadership and negotiation skills. * Strong communication skills, both written and oral, to engage stakeholders at all levels. * Candidates must be U.S. Citizens successfully complete a Level II Background Check. DESIRED QUALIFICATIONS: * Experience in change management methodologies, strategies, and implementation. * Experience with project management methodologies and documentation. * Experience in risk and issue management. * Experience facilitating meetings and developing clear documentation. * Experience managing state government projects and knowledge of Rule 60GG-1, F.A.C. * Ability to demonstrate a take-charge, can-do attitude with the initiative to solve complex problems. * Knowledge of IT standards in a criminal justice environment. * Skills in negotiation, mediation, facilitation, and team building. * Team player attitude with a high-energy level and diligent work ethic. * Proficiency with ServiceNow and DocuSign. We believe in fostering a positive, inclusive culture that values diversity, teamwork, and personal growth. With opportunities for advancement and a supportive community of colleagues, The Greentree Group is the perfect place to build your career. Learn more about us at www.greentreegroup.com. Please note that this role may require a National Agency Check (NAC) and/or background check, and relocation assistance is not available at this time. Greentree is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, or status as a qualified individual with a disability or protected veteran. Compensation / Salary Range: Greentree adheres to federal, state, and local regulations. This is a Full-Time, Salary, Exempt position. Bonuses: Greentree has an employee referral bonus, as well as employee bonuses based on employee contributions and Greentree’s yearly performance. Top Benefits Core Benefits 100% paid by Greentree: Employee Medical Premium on the High Deductible Health Plan (HDHP), Basic Life Insurance and AD&D, Short-Term Disability (STD), Long-Term Disability (LTD), Health Reimbursement Account (HRA), 401(k) Match, Job-Related Certifications, and Training Programs Elected Benefits: Medical, Dental, Vision, HSA, FSA, Voluntary Term Life, 401(k) (Roth and Pretax available) Time Off: PTO, Flexible Schedules, Holidays and Paid Parental Leave: Work-life balance is important – we all enjoy some time off for rest and relaxation! Employees receive a very generous amount of PTO which is granted on start date, plus the ability for quick escalation to the next tier. Flexible/hybrid working schedules and 11 paid holidays, in addition to paid parental leave round out the work-life balance benefits. Paid Training and Development: We encourage and support ongoing employee learning and development, consistent with needs of the company, its clients, and markets. Greentree is committed to paying the cost for job-related certifications and/or training programs. In conjunction with management/employee communication and discussions regarding performance and goals, employees are expected to seek out and pursue development opportunities to meet emerging organizational skill requirements in combination with their own personal growth needs. Greentree also makes job-related tuition reimbursement contributions for those in higher-level education programs.

Responsibilities

The Project Management Specialist will ensure program adherence to PMO standards, regulatory requirements, and governance expectations while maintaining accurate project data. They will also provide administrative support, manage project tools, and facilitate communication between project managers and program leadership.