Requisition Number:
66563
Location:
Boulder, Colorado
City
Boulder
State
Colorado
Employment Type:
University Staff
Schedule:
Full-Time
Posting Close Date:
20-Aug-2025
Date Posted:
08-Aug-2025

JOB SUMMARY

Planning Design & Construction (PD&C) at CU Boulder encourages applications for a Project Management Support Coordinator (Project Coordinator)! This position provides essential administrative and coordination support to the Design & Construction (D&C) team at the University of Colorado Boulder. This role supports the successful delivery of capital, non-capital, and deferred maintenance projects across campus by ensuring compliance with university and State of Colorado processes, maintaining accurate project documentation, and facilitating effective communication among team members. The position plays a key role in advancing the university’s mission by supporting the development and maintenance of high-quality campus facilities.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

WHO WE ARE

The PD&C department is responsible for the planning, design and construction of buildings on campus, in support of CU Boulder’s academic mission. The department focuses on long-range planning and capital development functions of the organization as a balanced counterpart to the project-related functions of Campus Design & Construction. Department staff strive to guide campus development in a way that gives physical form to the university’s mission, vision, and programs through the effective use of human, environmental, and financial resources.

WHAT YOU SHOULD KNOW

This position has the ability to work in a hybrid work modality, and has an anticipated work schedule of Monday – Friday during regular business hours.

Project Coordination & Administrative Support

• Assist project managers in the establishment and execution of construction and renovation projects, ensuring alignment with CU Boulder and State of Colorado standards.
• Prepare and manage project documentation, including solicitations, procurement, contracts, design review materials, permits, submittals, Requests for Information (RFIs), change orders, and amendments.
• Track project progress, schedules, and results using university-approved project management tools.
• Responsible for procurement within the CU Boulder Marketplace system and assist with the processing of invoices and pay applications.
• Support project closeout activities, ensuring all documentation is complete and follow State Buildings Program requirements.
• Identify and recommend process improvements to enhance efficiency and service delivery within D&C.

Partner Engagement & Communication

• Serve as a liaison between D&C and campus departments, architects, engineers, contractors, consultants, and regulatory agencies.
• Coordinate meetings, design reviews, and communications to ensure timely decision-making, project alignment, and provide clear, timely updates to partners.
• Assist in onboarding new project staff to CU Boulder’s project management and project coordination protocols, systems, and processes.

Data Management & Reporting

• Maintain accurate project records and documentation logs. Prepare and distribute information on budgets, schedules, and work plans in collaboration with project managers as needed.
• Assist in the preparation of reports and dashboards for leadership and collaborators.
• Support financial tracking and reconciliation in collaboration with project managers.