POSITION OVERVIEW:

We are seeking a highly organized and proactive Project Manager to join our team supporting our program for Government Accounts. The successful candidate will play a key role in coordinating and managing projects and activities related to the implementation and continuous maintenance of projects, certifications and account health related to our program supporting our government accounts from initiation to completion. The individual will work closely with cross-functional teams, clients, and stakeholders to ensure effective communication, planning, and execution of all project activities.
This role is ideal for someone with a strong attention to detail, excellent problem-solving skills, and the ability to manage multiple projects simultaneously in a startup enviornment.

Key Responsibilities:

• Project Planning & Coordination:
• Develop detailed project plans, timelines, and budgets, outlining all project phases and milestones.
• Assist in the development and improvement of processes, training and ongoing continuous learning related to the program supporting our government accounts
• Coordinate internal resources and third-party vendors for the seamless execution of projects and ongoing activities to maintain compliance for our government program
• Ensure that project scope, goals, and deliverables are clearly defined and agreed upon with stakeholders.
• Stakeholder Management:
• Communicate project status updates and progress to clients, senior management, and internal stakeholders regularly.
• Manage relationships with vendors, contractors, and other third-party resources.
• Act as the main point of contact for project stakeholders, ensuring that all needs are addressed.
• Risk Management:
• Identify potential risks, issues, and dependencies in project timelines and resource allocation.
• Develop contingency plans and mitigation strategies to address unforeseen challenges.
• Project Execution & Delivery:
• Oversee day-to-day project activities to ensure that tasks are completed according to the project schedule.
• Monitor and track project progress, ensuring deliverables are met on time and within budget.
• Ensure high-quality project output by reviewing work against project objectives.
• Resource Management:
• Allocate resources effectively to meet project deadlines and objectives.
• Team Collaboration:
• Lead, motivate, and work closely with project teams and internal stakeholders to achieve desired project outcomes.
• Conduct regular team meetings to track progress, resolve issues, and ensure alignment on goals.
• Reporting & Documentation:
• Maintain comprehensive project documentation including status reports, meeting notes, project plans, and issue logs.
• Maintain, and help develop training and process documentation
• Create and present regular reports for upper management and key stakeholders.
• Continuous Improvement:
• Evaluate project outcomes to capture lessons learned, implementing process improvements for future projects.
• Foster a culture of continuous improvement and accountability within project teams.

Qualifications:

• Education:
• Bachelor’s degree in business administration, Project Management, Engineering, Security or related field, or commensurate experience
• PMP (Project Management Professional) or similar certification is a plus but not required.
• Experience:
• 3+ years of experience in project management, project coordination or operations.
• Proven track record in managing complex projects with cross-functional teams.
• Experience with project management software (e.g., MS Project, Asana, Jira, Trello, etc.) is preferred.
• Skills:
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills to manage internal teams and external clients.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Strong problem-solving and decision-making abilities.
• Ability to work under pressure and meet tight deadlines.

Key Responsibilities:

• Project Planning & Coordination:
• Develop detailed project plans, timelines, and budgets, outlining all project phases and milestones.
• Assist in the development and improvement of processes, training and ongoing continuous learning related to the program supporting our government accounts
• Coordinate internal resources and third-party vendors for the seamless execution of projects and ongoing activities to maintain compliance for our government program
• Ensure that project scope, goals, and deliverables are clearly defined and agreed upon with stakeholders.
• Stakeholder Management:
• Communicate project status updates and progress to clients, senior management, and internal stakeholders regularly.
• Manage relationships with vendors, contractors, and other third-party resources.
• Act as the main point of contact for project stakeholders, ensuring that all needs are addressed.
• Risk Management:
• Identify potential risks, issues, and dependencies in project timelines and resource allocation.
• Develop contingency plans and mitigation strategies to address unforeseen challenges.
• Project Execution & Delivery:
• Oversee day-to-day project activities to ensure that tasks are completed according to the project schedule.
• Monitor and track project progress, ensuring deliverables are met on time and within budget.
• Ensure high-quality project output by reviewing work against project objectives.
• Resource Management:
• Allocate resources effectively to meet project deadlines and objectives.
• Team Collaboration:
• Lead, motivate, and work closely with project teams and internal stakeholders to achieve desired project outcomes.
• Conduct regular team meetings to track progress, resolve issues, and ensure alignment on goals.
• Reporting & Documentation:
• Maintain comprehensive project documentation including status reports, meeting notes, project plans, and issue logs.
• Maintain, and help develop training and process documentation
• Create and present regular reports for upper management and key stakeholders.
• Continuous Improvement:
• Evaluate project outcomes to capture lessons learned, implementing process improvements for future projects.
• Foster a culture of continuous improvement and accountability within project teams