Project Manager at Cadencia

Guadalajara, jalisco, Mexico -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Communication, Organization, Attention To Detail, Excel, Smartsheet, QuickBooks, Customer Service, Proactive Follow-Through, Multitasking, System Management, Production Coordination, Administrative Support, Time Management, Problem Solving, Remote Work

Industry

Accounting

Description

About the role: This role provides essential administrative, coordination, and project-management support to the Sales Manager and to both the sales and production workflows. You will help maintain accurate job information, manage system updates, support daily operations, and ensure customers receive timely, professional communication. The primary objective is to keep Jeremy and the team well-informed, reduce operational friction, and ensure nothing falls through the cracks. This is a remote position that requires strong organization, excellent communication, proactive follow-through, and the ability to stay ahead of fast-moving tasks. What you'll do: Administrative & Project Support: Update job status in Smartsheet and internal reports; convert approved estimates into QuickBooks; track project progress and daily priorities. Production Coordination: Attend Production Meetings, verify job readiness, scope accuracy, and resolve information gaps with internal teams. Customer Communication: Provide daily status updates to key clients (Amazon/CEI, Fleet Response, 0610); respond to customer inquiries and escalate urgent issues. System Management (Germinate): Create and maintain job records, transportation applications, and ensure accurate status updates. Weekly Responsibilities: Prepare KwikZip estimates and invoices, maintain production tracking logs, and manage CEI portal documentation. Special Projects: Support leadership requests, recurring AdjustRite estimates, and time-sensitive tasks. Skills and Qualifications: Strong written and spoken English; ability to communicate professionally with U.S.-based staff and customers. High attention to detail; accuracy is critical due to its impact on operations and customer experience. Proficiency in Excel, Smartsheet, and email tools; willingness to learn AdjustRite, QuickBooks, and Germinate. Strong organizational skills, multitasking ability, and self-management in a remote work environment. Comfortable working with fast-changing information and tight deadlines. Persistent follow-through; proactive in gathering missing information without prompting.

Responsibilities

The Project Manager will provide administrative, coordination, and project-management support to the Sales Manager and the sales and production workflows. Key tasks include updating job statuses, managing customer communication, and supporting production coordination.