POSITION OVERVIEW

Are you a highly organized, proactive, and tech-savvy professional with a passion for health and holistic living? We are seeking a Project Manager / Executive Assistant to support our visionary Founder/CEO/Health Coach and wellness team. This unique role blends executive support with project management, helping to ensure smooth operations, timely execution, and a purpose-driven culture.
If you thrive in a dynamic environment, love creating systems that empower others, and excel at staying one step ahead—this is your opportunity to make a lasting impact.
Key Responsibilities

Professional & Project Management

• Create and maintain schedules for the CEO and company projects
• Organize workflows, structures, and processes to ensure smooth execution
• Track deadlines, deliverables, and follow-ups
• Act as a bridge between leadership and outside relationships to align execution with strategy
• Manage communication, scheduling tools, and reporting systems
• Coordinate calendars, appointments, and consultation and interview bookings
• Support company initiatives
• Draft client documents, progress updates, and therapy/protocol summaries
• Help maintain wellness protocols, workflows, and patient/EHR notes
• Communicate with patients.
• Organize files, track deliverables, and implement systems for follow-through
• Provide high-level personal assistance to ensure efficiency and peace of mind
• Coordinate personal travel, appointments, reservations.
• Manage online orders, returns, and shipping logistics
• Assist with gift ordering, event prep, or holiday logistics

Qualities We’re Looking For

• Strong organizational and project management skills
• Detail-oriented and proactive problem solver
• Excellent written and verbal communication skills
• Ability to anticipate needs and manage priorities under shifting demands
• Self-directed, solutions-focused, and reliable
• Passion for wellness, personal growth, or functional health is a strong plus

Required Qualifications

• 2+ years of Executive Assistant and/or Project Management experience
• Experience with scheduling tools (Google Calendar, Slack, Notion, ClickUp, or similar)
• Tech savvy and digitally fluent (CRM tools, EHR systems, AI, file sharing platforms, project management software, basic design tools)
• Comfortable handling confidential information (HIPAA familiarity a plus)

What We Offer

• Hybrid schedule with flexibility
• A mission-driven, purpose-centered work environment
• Complimentary or discounted access to wellness services
• Opportunity to grow with a visionary health and wellness team

Please refer the Job description for details