1.0 FTE Full time Day - 08 Hour R2550024 Hybrid 108460030 Space Planning Other MENLO PARK, 66 Willow Place, California
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Day - 08 Hour (United States of America)

THIS IS A STANFORD HEALTH CARE JOB.

Located in the heart of Silicon Valley, Stanford Health Care’s (SHC) mission is to heal humanity through science and compassion, one patient at a time. As a part of Facilities Services, the Facilities Planning & Design (FPD) Planning team serves to support the mission and core values of the SHC enterprise. The FPD Planning team shapes the SHC environments by creating and managing spaces that empower healing and advance innovation. The FPD Planning team elevates the human experience for patients, providers, and staff by leading thoughtful programming, planning, and design of new spaces, optimizing existing spaces, and facilitating space changes through effective governance, all with the goal of enhancing the delivery of patient care.
The Project Manager will be a passionate, organized, and detail-oriented individual responsible for overseeing multiple operations-funded projects. Key responsibilities include managing and analyzing space requests, developing strategic solutions that align with SHC’s space standards while minimizing infrastructure impacts, facilitating timely communication with stakeholders, and producing presentations consistent with Facilities Services graphic standards.
Reporting to the Director of Planning, the Project Manager is accountable for project outcomes, including proactively identifying and resolving issues and ensuring alignment with SHC priorities. When assessing space requests, the Project Manager will evaluate scope, capacity, and departmental impacts while fostering collaboration across a broad range of stakeholders. The Project Manager serves as a liaison between project teams, operational partners, and leadership, and demonstrates strong project management skills with a focus on delivering actionable, strategic solutions.
The ideal candidate has relevant building-industry experience in design and management of healthcare spaces, including (but not limited to) space planning, occupancy strategy, architecture, construction, and/or interior design.
FPD Planning is seeking someone who can manage complexity with clarity, generate test fits, interpret architectural plans and clinical workflows, develop strong graphic floor plan layout options for space reconfigurations, and provide high-quality, data-informed recommendations. Strong communication skills, professional presence, and the ability to support governance processes are essential for success in this role.
This role will be hybrid. Regardless, the expectation will be for this person to be able to be on-site any day of the week as needed during work hours.

MUST HAVE SKILLS:

• Working knowledge of Bluebeam and Microsoft Office Suite
• Ability to read and interpret architectural drawings
• Experience developing space programs and planning test-fits
• Strong visual communication skills, including PowerPoint presentations for executive audiences
• Succinct verbal and written communication skills
• Experience collaborating with stakeholders and interpreting operational needs into planning solutions
• Skilled in navigating multi-disciplinary teams, including engineers, contractors, and hospital staff

NICE TO HAVE SKILLS:

• Degree in Architecture or related field (Architecture license a plus)
• Understanding of OSHPD/HCAI healthcare codes and regulations
• Working knowledge of Microsoft Project
• Working knowledge of AutoCAD and Adobe Creative Suite (Illustrator, InDesign, Photoshop)
• Working knowledge of spreadsheets and formulas
  If you are ready to lead transformative projects that shape the future of care, we encourage you to apply and join us in building what’s next.

EDUCATION QUALIFICATIONS

• Job requires a Bachelor’s degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.

EXPERIENCE QUALIFICATIONS

• 5 years of progressively responsible and related work experience Required
• Experience working in Healthcare and/or an Academic Medical Center. Preferred
• Program management leading mission-critical programs that involve significant organizational complexityLeading large teams in a matrix management environment. Preferred
• Leading large teams in a matrix management environment. Preferred
• Developing, implementing, and monitoring process improvement initiatives. Preferred
• Developing, implementing, managing, and monitoring project management frameworks and methodologies. Preferred
• Developing and managing project budgets and process. Preferred
• Space planning, functional programming (architectural), or move management experience. Preferred

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
• Ability to present facts and recommendations effectively in oral and written form
• Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
• Ability to gain consensus among disparate groups
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions
• Ability to manage a significant workload, prioritize projects appropriately and work independently
• Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
• Advanced ability to identify, develop and quantify any required corrective action plans
• Experience with business case preparation and cost benefit analysis
• Demonstrated highly motivated self-starter
• Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
• Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
• Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
• Serve as a change agent and transformational leader

SHC COMMITMENT TO PROVIDING AN EXCEPTIONAL PATIENT & FAMILY EXPERIENCE

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $60.92 - $80.73 per hour
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage

KEY RESPONSIBILITIES:

• Define project scope and budgets in alignment with user needs and institutional goals
• Coordinate communication, schedules, and deliverables across all stakeholder groups
• Ensure adherence to health system policies, building codes, and safety regulations
• Manage the selection, coordination, and implementation of furnishings, equipment, and finishes
• Maintain thorough, auditable project records and support reporting and documentation requirements
• Develop test fits and create well thought-out options for review with stakeholders

WHAT YOU WILL DO

• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
• Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
• Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
• Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
• Support Senior Project Managers as back up on projects.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Provide leadership while the project coordinator positions the team and collaborates in project implementation.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Understand customer requirements and manage the dynamics of these individuals.
• Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
• Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).
• Develop effective and attainable workplans.
• Identify and pursue opportunities to optimize effectiveness.
• Develop and administer project reporting systems.
• Prepare and present information concerning operational effectiveness.
• Organize and delegate work to achieve desired outcomes

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordinatio