Project Manager (Full-time) at OrangeTwist

Newport Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Feb, 26

Salary

90000.0

Posted On

29 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Budget Management, Vendor Management, Cross-Functional Coordination, Regulatory Compliance, Operational Excellence, Risk Assessment, Construction Oversight, Team Leadership, Process Improvement, Communication Skills, Healthcare Knowledge, Market Expansion, Training Development, Performance Tracking, KPI Analysis

Industry

Medical Practices

Description

We want people to look + feel amazing. “Look good feel good” isn’t just a cute phrase around here. We make it happen, in real life, every single day. It’s all about innovation, personalization, and connection. No two people are ever alike, and neither are their treatments. We have high standards. Our treatments are curated from nothing but the best. We believe chic and high-end should still be friendly and approachable. This is OrangeTwist. Your treatment shop. Fastest growing chain of aesthetic treatment centers in The United States! 18 locations and growing 7 different types of treatments in 1 shop Our current eNPS (Employee Net Promoter Score) score of 62—Excellent—Exceptional employee's satisfaction and loyalty, showcasing a strong and positive work culture. The Project Manager plays a pivotal role in leading the planning, coordination, and execution of new Med Spa openings and operational expansion projects across multiple markets. This individual ensures each new locations and offerings launch seamlessly- on time, within budget, and aligned with brand, compliance, and performance standards. They will collaborate closely with executives, operations, clinical teams, marketing, and external vendors to drive growth and operational excellence as the Med Spa scales. Location: 1301 Dove St., Suite 670, Newport Beach, CA 92660 Schedule: Monday to Friday Compensation: $90,000+/salary (base on experience) What You Will Do: Expansion Strategy & Planning Oversee all phases of new location development—from site selection and lease negotiation to design, buildout, and launch. Partner with leadership to define expansion timelines, budgets, and resource requirements, ensuring alignment with broader organizational goals. Lead cross-departmental initiatives that support the long-term expansion roadmap, including operational scalability, regulatory readiness, and new market entry planning. Design and improve end-to-end processes that support efficient location rollouts, resource forecasting, and cross-team workflow integration. Project Management & Execution Develop and maintain detailed project schedules, budgets, risk logs, and task trackers for multiple simultaneous buildouts and strategic initiatives. Oversee project budgets, perform variance analysis, and make recommendations to maintain financial accountability across projects. Lead kickoff, status, cross-functional working sessions, and post-launch review meetings with stakeholders at all levels. Manage project risk assessments, contingencies, and change requests while exercising independent judgment to ensure successful delivery and alignment with business needs. Negotiate project-related agreements, change orders, and vendor proposals to optimize cost, timeline, and quality outcomes. Vendor & Construction Oversight Source, contract, and manage architects, contractors, designers, and equipment suppliers for new site buildouts. Oversee construction timelines, permitting, and inspections to ensure compliance with healthcare, clinical, and local regulatory standards. Negotiate vendor contracts, pricing, and service-level expectations to maximize cost efficiency and maintain quality performance. Evaluate vendor performance and implement process improvements to strengthen ongoing construction and facilities operations partnerships. Cross-Functional Coordination Work closely with operations, marketing, clinical, IT, and finance teams to ensure new locations meet brand, technology, regulatory, and service requirements. Manage cross-departmental initiatives that require alignment across clinical protocols, technology platforms, service workflows, and customer experience standards. Coordinate staff onboarding, inventory setup, technology implementation, and readiness activities for new locations. Ensure smooth operational handoff and structured post-launch support, including issue resolution, performance tracking, and continuous improvement feedback loops. Design scalable communication and workflow processes that streamline collaboration among internal teams and external partners. Coordinate clinical reviews and medical sign-offs to ensure regulatory compliance and safe implementation of new treatments. Partner with marketing to develop launch campaigns, promotional strategies, and customer education materials. Work with training, operations, and clinical teams to develop and deliver training programs for providers and staff. Oversee pilot testing, rollout planning, and post-launch performance evaluation to ensure successful adoption and operational consistency. Manage cross-functional alignment across clinical, operations, marketing, and finance to ensure each offering is scalable, compliant, and commercially viable. New Offering & Treatment Launch Oversight Lead the end-to-end launch of new treatments, services, and offerings across the organization. Coordinate clinical reviews and medical sign-offs to ensure regulatory compliance and safe implementation of new treatments. Partner with marketing to develop launch campaigns, promotional strategies, and customer education materials. Work with training, operations, and clinical teams to develop and deliver training programs for providers and staff. Oversee pilot testing, rollout planning, and post-launch performance evaluation to ensure successful adoption and operational consistency. Manage cross-functional alignment across clinical, operations, marketing, and finance to ensure each offering is scalable, compliant, and commercially viable. Reporting & Performance Track KPIs for project delivery timelines, cost efficiency, operational readiness, and new treatment launch performance. Prepare and present progress updates and business cases to leadership, highlighting risks, opportunities, and strategic recommendations. Create documentation, playbooks, and process frameworks that support repeatable and scalable expansion and launch operations. Analyze project and launch outcomes to identify improvement opportunities and drive continuous refinement of organizational processes. Qualifications: Bachelor’s degree in Business Administration, Construction Management, Project Management, or related field. Certifications: Project Management Professional (PMP), Lean Six Sigma (Green or Black Belt), or equivalent project/process improvement certification strongly preferred. 5+ years of project management experience with responsibility for multi-site or multi-location expansions. Experience in medical aesthetics, healthcare, or retail/hospitality environments Strong financial acumen with proven experience managing project budgets and timelines. Excellent leadership, organizational, and interpersonal communication skills. Proficiency with project management software Perks Forward-thinking, transparent, and inclusive company culture Competitive salary, incentive plan, generous paid time off, sick time, and paid holidays Comprehensive benefits package including medical, dental & vision insurance 401k employee contributions, FSA, HSA, and dependent care options Continuing education with our own University Employee referral bonus program, employee resource groups, and professional development All benefits dependent on role and eligibility All candidate email communication will be done through an @orangetwist.com email address. If you ever receive communication regarding a job posting from an entity that does not match that or seems concerning, please contact Recruiting@orangetwist.com. OrangeTwist is a leading national Aesthetic treatment with a mission to make our clients look + feel amazing. OrangeTwist is “your treatment shop for body, face, and skin,” offering curated treatments including Botox + fillers, CoolSculpting, HydraFacial, lasers, micro-needling, skin and scalp care, and more. We recognize that the key to success lies in valuing the minds, experiences and perspectives of people from all walks of life. OrangeTwist is proud to value diversity and be an equal opportunity employer. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. OrangeTwist is an E-Verify employer. GDPR & CCPA disclosure notice here.

Responsibilities

The Project Manager will lead the planning, coordination, and execution of new Med Spa openings and operational expansion projects. This role involves ensuring seamless launches that are on time, within budget, and aligned with brand and compliance standards.