Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Birmingham, Hong Kong, Leeds, Limassol, Liverpool, London, Manchester, Monaco, Newcastle, Piraeus and Singapore. With more than 1000 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.
Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.
Job role: Project Manager
Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week)
Happy to talk flexible working
Hill Dickinson are proud to be named as a Top Ten Employer for Working Families 2024 and so, we are happy to consider flexible working opportunities to help you balance your work and home life.
Team: IT - PMO
Location: Liverpool
Benefits: At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people.

Here are some examples of what we offer:

• Annual leave starting at 25 days
• Birthday privilege day and Christmas shutdown
• Holiday buy, sell and carryover scheme
• 2 charity volunteering or pro bono days
• Optional private medical insurance via BUPA
• Annual fitness allowance
• Flexible pension scheme
• ISA saving scheme and independent financial advice
• Electric or hybrid vehicle lease scheme
• Medicash
• EAP with access to counselling
• Enhanced family leave policies
• Access to 10 days fully subsidised emergency or back-up care per year
• Life assurance
• Group income protection
• Annual travel season ticket loan
• Hybrid working and dress for your day policy
• Bespoke training and development opportunities
• Financial contribution towards home working equipment

ROLE OVERVIEW

Introduction to the role:
Our focus for the last few years has been on the delivery of an ambitious roadmap to migrate our business-wide infrastructure and key business services to Azure Cloud. Alongside this, we have also introduced solutions to the firm such as new a HR & Payroll system, supported the switch of infrastructure network suppliers and delivered numerous projects to enhance security and business efficiency. We are now preparing to move into our new financial year and have a portfolio of projects to deliver focusing on (amongst other things) systems integration, data strategy, technical innovation and cyber security.
Following internal promotion, we now have a vacancy within our talented project management team to help us with the delivery of this challenging, complex, and interesting workload.
As a team, we are responsible for the full delivery lifecycle of our projects, from initial kick off meetings, requirements capture, testing, delivery, business readiness, rollout and finally, handover to BAU support. Outside of our own team, we work closely with others within the business including the legal business groups (Health, Marine & Business Services), Learning & Development, Internal Communications, Finance & Operations.
We have no in-house development, rather we focus on working with suppliers who provide us with specialist software services configured to meet Hill Dickinson’s needs. Our Project Managers are responsible for the management of the suppliers along with ensuring that the defined solution meets our internal stakeholders needs.
The broad range of support we provide means that the role that of a Project Manager is a varied and challenging one. Because of the variety of our work we do not adhere to a specific methodology – rather, we work to suit the needs of the project and the delivery team on a per project basis as we see fit. We do, however, follow a formal delivery process for documentation, reporting and governance.
Introduction to the team:
The IT, PMO & Legal Tech Innovation Team is made of more than fifty individuals covering multiple specialisms. Based across Liverpool, Manchester, London, Leeds and Singapore, the team are responsible for our network infrastructure and cyber security, strategy, technical innovation, service and product management and 24/7 support of all IT Services to over 1,200 Hill Dickinson staff globally within our £100m+ turnover firm.
Sitting at the heart of this wider team, the PMO currently comprises two Team Leads, five Project Managers, four Business Analysts, three QA Analysts and a PMO Analyst. The team is led by the PMO Manager. We are responsible for the planning and delivery of all IT & business change projects across the board and our work touches every part of the business.
We are a close-knit team who work exceptionally well together and we’re proud of the ethos we have developed. We work hard and take delight in our achievements – however, we strive for continuous improvement and look to each other to share and learn as we go.

KEY RESPONSIBILITIES:

• Project Initiation:

• Working with the PMO Analyst, ensure projects are set-up and initiated consistent with project governance

• Working with Portfolio Team, facilitate the definition of high-level customer requirements to produce initial project scope, goals, and deliverables
• Along with our IT Business Co-Ordinator, develop a deep understanding of the necessary budget for the project for business approval

• Develop the necessary Project Brief for review and approval with the key delivery team

Supplier Onboarding:

• Work with Risk and Compliance, Cyber Security & Finance Teams to onboard suppliers
• Carry out contractual reviews with in-house legal team and suppliers

• Complete SOW reviews with suppliers and internal stakeholders to ensure all requirements are met and any variables are acceptable

Project Delivery:

• Along with the Business Analysis & Quality Assurance Teams, work with internal stakeholders to capture detailed requirements and test cases
• Work with suppliers to review requirements and understand & document any gaps / risks / required process changes etc.
• Develop and agree initial project plans with all parties including external suppliers
• Identify appropriate resources and assign responsibilities
• Manage project tasks and resources to carry out the work and ensure quality of delivery
• Host daily stand ups and weekly project review meetings with project delivery team (including external suppliers)
• Manage project expenditure against budget
• Manage fluctuations in project timescales – re-planning where necessary
• Manage scope creep with internal stakeholders and suppliers
• Work with infrastructure team to prepare for rollout

• Undertake lessons learnt sessions at necessary junctures within the project timeline and feedback to peers

Risk & Issue Management

• Identify and track risks to the project and work to mitigate where possible

• Identify early impending issues and escalate for assistance to the project board when necessary

Communication

• Draw up weekly highlight reports to project board and stakeholders
• Host and minute weekly steering groups for larger projects

• Prepare and host monthly project boards for all projects

Business Readiness

• Work with fellow Project Managers, Infrastructure Managers and PMO Analyst to control the delivery of change into the business
• Work with Internal Communications to prepare the business for upcoming change
• Working with Learning and Development to develop relevant training packages
• Support the team in delivering training where necessary
• Work with IT Support Desk to ensure they’re onboard with changes to allow them to best support our colleagues
• Support the business post go live