Project Manager (Open to external applicants) at UNDP

Port Moresby, National Capital District, Papua New Guinea -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Strategic Planning, Budgeting, Procurement, Human Resources Coordination, Supervision, Technical Review, Gender Equality Mainstreaming, Contracting, Recruitment, Financial Management, Partnership Development, Stakeholder Management, Monitoring and Evaluation, Risk Management, Capacity Building

Industry

International Affairs

Description

Background UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org [http://undp.org] UNDP, in partnership with the National Parliament of Papua New Guinea and the Bougainville House of Representatives, is implementing the Strengthening PNG’s Parliament Project to enhance the effectiveness of both institutions in democratic governance. The project supports Members of Parliament to more effectively use their mandates for debate, lawmaking, and oversight on critical issues such as gender equality, inclusive economic growth, and climate and disaster resilience. It also strengthens committee oversight by equipping parliamentary committees in both PNG National Parliament and BHOR to conduct transparent, inclusive, and evidence-based scrutiny of government policies and actions. In addition, the project builds the capacity of the Parliamentary Service, including committee secretariat staff who assist MPs in inquiries and deliberations; research and library staff who keep MPs well-informed for evidence-based policymaking; communications and outreach staff who strengthen public trust by making parliamentary work more visible; and ICT staff and infrastructure to modernize legislative processes and support innovation. The project further enhances citizen and civil society engagement by enabling parliaments to consult and collaborate with citizens and organizations, ensuring that diverse community perspectives inform legislative debates and decisions. UNDP is now seeking to engage a Project Manager to work with the project team to deliver a range of activities in support of these outcomes. The Project Manager will be based in Port Moresby, with regular travel to Buka and other sub-national locations in Papua New Guinea. Duties and Responsibilities The Project Manager works under the general supervision of the Chief Technical Advisor and collaborates closely with project team of the Strengthening PNGs Parliament Project. A. Manage, coordinate, and develop effective project planning and implementation. * Support strategic planning for the project as well as formulation and periodic revisions of the project’s annual work plan (AWP), including plans for budget, HR and procurement that are developed in close coordination with UNDP’s Country Office Programme, HR, and Procurement teams. Support development of detailed implementation plans. * Manage and coordinate, and supevise project implementation to ensure the overall project relevance and performance, the effective realization and quality of outputs within the specified constraints of time and cost as outlined in the project document, and adherence to applicable UNDP policy and programme management procedures and Government standards, rules, and regulations. * Provide direction, guidance, and direct supervision to UNDP project personnel. Undertake technical review of project documents produced by the project team and partners, and ensure high technical standards are met. * Ensure all project interventions integrate a gender equality perspective/gender equality mainstreaming to the extent local context allows. * Ensure proper execution of all administrative activities associated with project implementation, including mobilizing goods and services, preparing Terms of Reference, completing contracting processes, recruiting/selecting consultants and experts, and managing financial arrangements/transactions and their correct authorization. * Identify opportunities for synergies with other projects within UNDP and beyond, to advance the key objectives and grow its focus. B. Develop strategic partnerships. * Substantively contribute to the harnessing of effective partnerships and lead the identification and onboarding process for implementing partners. * Cultivate and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national and regional stakeholders, and beneficiaries to support and ensure accurate interpretation of project objectives and promote inclusive project implementation. * Substantively contribute to project communications and visibility efforts. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies. * Provide support to the implementing partners and act as a liaison between UNDP and the partners. * Support resource mobilization efforts and project development. C. Monitor and report on progress in implementing project activities and achieving the targets set. * Provide advice to the project in developing baselines and indicators for project monitoring and evaluation and coordinate the finalization of detailed results framework. Develop clear strategies and an effective system for data collection, means of verification, and information sharing and reporting. * Lead the implementation of project monitoring, evaluation, and results framework to identify plan deviations and other problems; and make needed course corrections within agreed upon tolerances to achieve results. Conduct field visits as required to verify project activities relative to stated targets and provide regular field updates to UNDP management. * Lead the development and conduct of mid-term and annual reviews, and end line assessment; and coordinate the conduct of independent evaluations. Organize project review and evaluation meetings. Follow up on the implementation of decisions, recommendations, and course corrections. * Manage and monitor project risks, including social and environmental risks, initially identified and submit new risks to appropriate project governing bodies for consideration and decision on possible actions. * Coordinate the preparation of corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements. Ensure provision of ad hoc reports and information requested by relevant entities. * Ensure proper operational and financial closure of the project. D. Facilitate knowledge and capacity building, knowledge sharing, and advocacy relevant to the assigned thematic areas. * Identify capacity building needs and opportunities. Ensure appropriate training, project workshops and other relevant activities are organized and implemented in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia. * Ensure project reports capture results, lessons learned and good practices for possible wider application. * Participate in and ensure sound contributions to knowledge networks and communities of practice on development and project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area. * Promote advocacy for UNDP’s work and opportunities for collaboration in addressing development trends in coordination with the project partners, stakeholders, and UNDP communications staff. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Competencies Core Competencies: * Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact * Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems * Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences * Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands * Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results * Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration * Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity People Management UNDP People Management Competencies can be found in the dedicated site [https://www.undp.org/sites/g/files/zskgke326/files/2021-12/PeopleManagementCompetencies.pdf] Cross-Functional & Technical competencies: Business Direction & Strategy * Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP. * System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system Business Development * Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally Business Management * Project Management: Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals * Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels Partnership management * Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding Peace * Conflict Prevention, Peacebuilding and Responsive institutions: Community engagement for prevention, response, and social cohesion.Sustaining peace building and transitions. Dialogue, Mediation and Reconciliation. Youth Peace and Securitiy Required Skills and Experience Education: * Advanced university degree (master's degree or equivalent) in social policy, public policy, politics, economics, law, development studies or related area, or * A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience: * Minimum 5 years (with master’s degree) or 7 years (with bachelor’s degree) of progressively responsible relevant experience at the national or international level in project management with a focus on planning, monitoring, reporting, and stakeholder and team coordination in democratic governance, political institutions, or institutional capacity building. Experience in parliamentary development is an asset. Required skills: * Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages. Desired skills in addition to the competencies covered in the Competencies section: * Experience in coordinating or supporting the management of projects of similar scale and complexity. * Experience in understanding of democratic governance, political institutions, and institutional capacity development. * Experience supporting team coordination and working effectively within multi-cultural teams. * Experience working at the country level, including in conflict or post-conflict settings. Required Languages: * Fluency in English is required. * Fluency in Tok Piksin is required. Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert. #LI-DNI

Responsibilities

The Project Manager will manage, coordinate, and supervise project implementation, ensuring relevance, quality outputs, and adherence to UNDP policies, while also providing direction and guidance to project personnel. Responsibilities include developing strategic plans, managing budgets, and ensuring all interventions integrate a gender equality perspective.