Job Title
Position Title: Project Manager, Procurement and Reporting Specialist
Location: Office of Finance
Salary: $64,373 - $99,486
Reports to: Senior Director of Budget Planning & Purchasing
Bargaining Unit: N/A
Benefits Eligible: Yes
Telecommuting Eligibility: Eligible for telecommuting up to 40% (two days week)

POSITION SUMMARY:

We are seeking a Procurement and Reporting Specialist to join the Budget Planning and Purchasing (BPP) Team. The BPP team supports the logistics needs of various departments in the Central Office. As a significant member of the Budget Planning and Purchasing team, the Procurement and Reporting Specialist supports multiple teams by initiating and overseeing the purchasing process in its entirety, from requisitioning to invoicing.
The Requisition Specialist will also support the department in continuing to enhance its vision for effective budget management across teams by reviewing current practices and contributing to strengthening the team’s commitment to fiscal responsibility.

MINIMUM QUALIFICATIONS:

• Education: Bachelor’s Degree or higher.
• Minimum of three (3) years’ professional experience with a history of successfully managing projects and supporting budgeting across multiple teams or departments.
• Must demonstrate proficiency with all Microsoft Products, specifically Word, Excel, Microsoft Forms, SharePoint, and Teams.
• Experience with Microsoft PowerAutomate and PowerBI strongly preferred; candidates who are unfamiliar must be self-starters who are willing and able to learn quickly.
• Proficiency in ERP (PeopleSoft or similar system), and survey design tools (Qualtrics, MS Forms).
• Experience with requisition and purchase order management and maintaining accurate financial and statistical records.
• Expertise in developing cross-departmental project plans including goals, milestones, dates, and responsibilities.
• Experience in the analysis, development and tracking of budgets and procurement.
• Must possess strong communication skills, both in verbal and written formats.
• Must demonstrate ability to prioritize and manage multiple tasks.

• Oversee the procurement process for multiple departments within Central Office, including reviewing request submissions, submitting requisitions, monitoring approval process, receiving, and invoicing.
• Develop, implement and maintain data and reporting systems to provide real-time displays of pertinent information related to budget management.
• Review all documentation submitted for each request thoroughly and follow up with teams as needed to streamline the approval process.
• Maintain detailed records of all requisitions, purchase orders, and invoices.
• Support and monitor the competitive bid request process for Central Office departments.
• Implement strong reporting and analysis practices associated with all budgetary and procurement functions of the Office of Strategy and Academics including purchasing, budget variance, contracts, board approvals, and competitive bids.
• Draft informative and effective reminders and knowledge articles related to procurement deadlines, refreshers, and updated processes and procedures.
• Coordinate the development of year-long plans for procurement, contracting, and board approval items for multiple departments.
• Develop a training database for Central Office with documented processes and procedures associated with purchasing, travel requests, budget management, budget transfers, and other related topics.
• Collaborate effectively with various teams in the Central Office to ensure timely processing of requisitions and invoices.
• Build effective relationships with staff members to execute the objectives of the Budget Planning and Purchasing department.
• Perform other duties as assigned by supervisor.