Project Manager (Recruitment Operations) at Pearl

Ciudad de México, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Recruitment Operations, Organizational Skills, Communication Skills, Process Improvement, Workflow Automation, Dashboard Creation, Reporting, Team Collaboration, Attention to Detail, Problem Solving, Leadership Support, Cross-Functional Coordination, SOP Documentation, Operational Efficiency

Industry

Staffing and Recruiting

Description

Industry Recruitment & Staffing Services Work Arrangement Fully Remote Job Type Independent Contractor, Full-Time Work Schedule 40 hours per week, with core hours between 9 AM – 6 PM EST Locations Philippines LATAM (Mexico, Colombia, Brazil, Argentina) Other remote regions with strong English communication and recruitment/project management experience About Pearl Talent: Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: Watch here Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success. Role Overview: We are hiring a Project Manager (Recruitment Operations) to act as the central execution engine across all internal hiring and recruitment operations initiatives. This role manages 60+ active requisitions, 7–8 concurrent internal recruitment projects, and cross-team initiatives that require high clarity, precision, and rapid follow-through. You will partner closely with leadership to streamline operations, escalate blockers early, maintain momentum across all workstreams, and bring discipline to reporting and project execution. This role is ideal for a detail-oriented operator who thrives in fast-paced environments, manages complex workloads with ease, and ensures projects never stall. Your Impact Your core impact lies in: Ensure all recruitment projects, requisitions, and internal initiatives move forward without delays Remove operational load from leadership, allowing them to focus on strategy Improve visibility, accountability, and reporting practices across all recruitment teams Help scale the organization’s operational systems, dashboards, and workflows Increase execution speed and reduce bottlenecks across projects and teams Areas of Responsibility:Role & Requisition Tracking Own tracking and movement of 60+ active roles Monitor progress, identify bottlenecks early, and escalate when necessary Maintain accurate dashboards, timelines, and reporting across all requisitions Project Management Across Recruitment Manage 7–8+ simultaneous recruitment projects Run structured check-ins, track action items, and ensure deadlines are met Coordinate with team members to keep each project unblocked and aligned Support cross-functional initiatives requiring centralized PM oversight Founder & Leadership Support Take over project execution tasks to reduce founder operational load Provide leadership with clear, concise updates and escalate blockers when needed Ensure founders step in only when strategic decisions are required Internal Process Optimization Build or assist with automated dashboards, weekly reviews, and reporting systems Identify gaps in recruitment workflows and propose improvements Support optimization of ATS, outreach tools, sourcing workflows, and internal systems Cross-Team Collaboration Work closely with Talent Matching, Sourcing, and Recruitment Ops Align shared projects and enforce accountability to deliverables Document SOPs and maintain accurate, organized project documentation Must-Haves (Required) 3+ years of experience in project management, operations, or recruitment operations Experience managing multiple concurrent projects in a high-urgency environment Exceptional organizational skills with meticulous attention to detail Strong ownership mindset and consistent follow-through Experience creating dashboards, reports, or process documentation Ability to identify blockers early and proactively remove them Excellent communication skills—clear, structured, and concise Comfortable working with founders and leadership teams Nice-to-Haves (Preferred) Experience in a recruiting agency, RPO, or startup talent team Familiarity with ATS platforms and sourcing workflows Experience with Notion, Asana, Airtable, or similar tools Background in process improvement or workflow automation Who strongly shares our core values Tools ProficiencyMust-Haves (Required) Project management tools (e.g., Asana, Airtable, Notion) Documentation tools (Google Workspace) ATS or pipeline tracking systems Nice-to-Haves (Preferred) Automation tools (Zapier, Make, or equivalents) Reporting/dashboard tools Communication platforms (Slack, Zoom) What You’ll Gain: Monthly performance bonus Fully remote, forever Annual team retreat Unlimited PTO Real-world experience in recruitment marketing and sourcing A behind-the-scenes look at how we connect people with opportunities A supportive team that values your growth and ideas Ready to Join Us? If you’re hungry to lead, build, and scale—and you’ve done it before—then this is the opportunity you’ve been waiting for. Apply now and help us build the world’s best recruitment team!

Responsibilities

The Project Manager will oversee all internal hiring and recruitment operations initiatives, managing over 60 active requisitions and multiple concurrent projects. This role focuses on streamlining operations, improving visibility, and ensuring timely execution of recruitment projects.