COMPANY OVERVIEW

At Stillwater Properties, we take pride in our core values: integrity, teamwork, respect, commitment, and growth. We specialize in buying, renovating, and selling homes across Southeast and South-Central Wisconsin, revitalizing neighborhoods while creating quality housing and strong returns for our investors.
With a proven track record of successful property transformations and an expanding pipeline, we are building a team of professionals who thrive in a fast-paced, results-driven environment. Our culture emphasizes accountability, collaboration, and continuous learning.
We are led by Mac, who has been active in Wisconsin real estate for over 6 years. Stillwater was founded on honesty, integrity, and clarity, and we strive to be a trusted resource for every seller, buyer, and partner we work with.

POSITION SUMMARY

We are seeking an experienced Project Manager to oversee residential fix-and-flip renovations from acquisition through resale. The ideal candidate is a hands-on operator with strong contractor management skills, construction knowledge, and the ability to keep multiple projects on time, on budget, and up to our exacting quality standards.T
his is a high-ownership role with performance-based earnings and a clear path for career growth.

REQUIRED QUALIFICATIONS

Must-Have:

• 3+ years of residential construction or renovation project management experience
• Proven ability to manage multiple projects simultaneously with $50K+ budgets
• Strong knowledge of trades, building codes, and permitting in Wisconsin
• Experience sourcing, negotiating, and managing contractors/subcontractors
• Proficiency with project management tools (REsimpli, Company Cam, Asana, etc.)
• Excellent communication and leadership skills
• Valid driver’s license and reliable transportation for site visits

Preferred:

• Experience in fix-and-flip or real estate investment operations
• Familiarity with Southeast & South-Central Wisconsin contractors and vendors
• Proficiency in project management software
• Bilingual (Spanish preferred)

• Project Planning: Develop scopes, budgets ($25K–$150K typical), and timelines in CompanyCam & REsimpli prior to project launch.
• Contractor Management: Source, vet, and coordinate subcontractors; negotiate bids; ensure compliance with contracts, insurance, and W-9s.
• Pre-Closing Prep: Schedule contractor walkthroughs, upload photos to Company Cam, finalize SOW, and confirm readiness for project kickoff on closing day.
• Execution Oversight: Monitor progress with daily photos in Company Cam, weekly (or more frequent) site visits, and milestone tracking in REsimpli.
• Budget & Timeline Control: Keep expenses within ±10% of approved budget; enforce late penalties if timelines slip; escalate risks early.
• Quality Assurance: Conduct inspections, ensure code compliance, manage punch lists, and coordinate cleaning, staging, and photography.
• Vendor & Materials Coordination: Order appliances, secure dumpsters, and ensure materials arrive on-site to prevent delays.
• Communication & Reporting: Provide weekly progress reports to ownership; attend leadership meeting Thursdays 9:30–10:30 CST to review timelines, budgets, and checklists.
• Market Awareness: Stay current on renovation trends, material costs, and Wisconsin housing market shifts to optimize rehab decisions.
• Problem Solving: Tackle unexpected issues (structural, permit, weather delays) with proactive, cost-effective solutions.