POSITION SUMMARY

The Project Manager and Senior Executive Assistant to the Chief of Staff plays a dual role in managing executive projects and providing executive support to the Chief of Staff. This individual will coordinate key governance functions for the Board of Trustees, William J. Simmons Foundation Board of Directors, and the Capital Campaign Committee. Additionally, they will serve as Project Manager for major institutional initiatives, such as the Institutional Strategic Plan and Campus Master Plan. This position requires familiarity of AI tools, project management software, and data presentation tools to streamline operations, improve efficiency, and drive strategic outcomes.
The role also includes designing and implementing training and development programs for institutional Administrative Assistants, Executive Assistants, and Support Staff to ensure professional growth and operational excellence across the institution.

EDUCATION AND EXPERIENCE

• Bachelor’s degree required; Master’s degree preferred.
• Minimum of 3-5 years of experience in project management, executive support, or a related role.
• Experience coordinating governance boards or committees is highly desirable.
• Project Management Professional (PMP) certification preferred.

TECHNICAL SKILLS

• Familiarity with AI tools (e.g., ChatGPT, Bard, or similar platforms) for enhancing productivity and workflow automation.
• Proficiency with project management software (e.g., Asana, Trello, Monday.com).
• Advanced skills in data presentation tools (e.g., Power BI, Tableau, Microsoft Excel).
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (Zoom, Teams).

• Act as a liaison between the Chief of Staff and internal/external stakeholders.
• Support event planning and execution for Office of the President functions as needed.
• Perform other duties as assigned by the Chief of Staff to advance institutional goals and strategic initiatives