Job Description

We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you!

You would be an ideal fit for this role if:

• You have experience with Esports or live gaming events or;
• You have worked on defence and or/aviation events and/or;
• You have experience with managing hackathons, CTF or similar competitions

What you will do

• Inter-departmental Processes, Milestone, and Risk Management
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  • Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
  • Evaluate and align processes to improve overall delivery and approval workflows.
  • Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Stakeholder Management and Reporting
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  • Manage stakeholder interactions across internal teams and external partners at all levels.
  • Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Event Delivery and Coordination
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  • Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
  • Direct onsite staff and team members to ensure successful event delivery.
  • Oversee non-department-tied deliverables such as badging and merchandise rollout.
  • Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Production and Speaker Management
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  • Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
  • Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
  • Where necessary, manage speaker logistics leading up to the event.
• Post-Event Evaluation and Reporting
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  • Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
  • Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Meeting Management
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• Manage minutes and tasks reporting, tracking, and monitoring.
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Qualifications

What you will bring

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning
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