Project Manager at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Stakeholder Communication, Timeline Management, Budget Monitoring, Background Research, Documentation Maintenance, Risk Mitigation, Progress Monitoring, Report Compilation, Problem-Solving, Adaptability, Confidentiality, Project Management Methodologies, Data Synthesis, Verbal Communication, Written Communication

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary The J. Paul Getty Trust seeks a Project Manager to support Getty’s Vice-President for Getty-wide Program Planning in a fast-paced environment that involves extensive communications and coordination among stakeholders working with the Vice President of Program Planning. This newly created role is responsible for coordinating the planning process for projects that span the four Getty programs: Getty Museum, Getty Research Institute, Getty Conservation Institute, and Getty Foundation. The Project Manager will interact and work with internal and external stakeholders, including program staff, business units and staff across Getty, and outside partner organizations. Under the pressure of tight deadlines, the Project Manager should be flexible and undertake the coordination of multiple projects at various levels of completion; develop, monitor, and manage timelines and budgets; conduct background research; maintain records and documentation; and communicate with management. The Project Manager may help plan, assign, and/or supervise the work of others. The successful candidate will be a detail-oriented individual with strong problem-solving skills and the adaptability to respond to changing deadlines and priorities, along with the discretion to handle highly sensitive business matters and materials. They will enjoy working with a diverse body of talented professionals who share a strong commitment to the mission of Getty. Major Job Responsibilities Coordinate and plan projects using accepted project management methodologies Conduct background research relevant for ongoing projects Develop project schedules, work plans, resource requirements Identify potential project risks and difficulties and design strategies to mitigate or avoid them Develop project timelines, deadlines, and monitor progress Compile and distribute project information, project status reports, and project budget Complete quarterly and fiscal year-end reconciliation and reporting of budget Creates documentation procedures to capture and deal with changes in original project plan May develop criteria for evaluation of programs Organize, coordinate, and edit complex reports for the Vice President Works closely with necessary parties to ensure all appropriate policies and procedures are followed Compile and distribute project information, status reports, and budget expenditures on a regular basis Qualifications Bachelor’s degree in an arts-related discipline plus work experience in an arts-related or educational organization 3-5 years of project management or significantly similar experience Knowledge, Skills and Abilities Knowledge of project management practices Skill in project management monitoring Excellent computer skills including strong proficiency in standard business software: Microsoft (Outlook, Word, Excel, PowerPoint), Zoom, Adobe Acrobat, and project management and database software Ability to exercise sound judgment in making critical decisions and to analyze complex information Ability to conduct research and synthesize information Ability to prepare project reports and to communicate effectively to a variety of audiences High level of integrity and ability to handle sensitive information with the utmost discretion and maintain the highest level of confidentiality Excellent verbal and written communication skills, capable of interacting professionally with various stakeholders Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick, and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

This role is responsible for coordinating the planning process for projects spanning Getty’s four programs, requiring extensive communication and coordination among internal and external stakeholders. Key duties include developing and monitoring timelines and budgets, conducting research, maintaining documentation, and communicating project status to management.