Project Manager at The Pennsylvania Horticultural Society

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

70000.0

Posted On

09 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Landscape Design, Horticultural Maintenance, Budget Monitoring, Contract Management, Site Analysis, Client Relations, Staff Supervision, Procurement, Microsoft Office, Problem Solving, Technical Writing, Negotiation, Grading Detailing, Plant Specifications, Oral Communication

Industry

Non-profit Organizations

Description

Position Overview: Under the supervision of the Director of Public Gardens and Landscapes, the Project Manager coordinates every aspect of operations and logistics for their assigned projects within PHS’ Public Gardens and Landscape projects (fee-for-service and Legacy Landscape contracts). This position delivers horticultural services through on site management of contractors, full-time and seasonal staff, and oversees a Pop-Up Gardener. The Project Manager regularly communicates with clients, PHS staff, the public, and other stakeholders about the work, needs, and goals of each public garden and landscape assigned. Primary Responsibilities: * Manages all aspects of Public Garden and Landscape contracts including all fee-for-services and Legacy Landscape projects assigned. Ensures contracts are fulfilled within budgeted cost and timeframe, and meet quality standards and specifications. * Oversees ongoing maintenance operations for assigned public gardens and landscapes. * Interfaces with Finance team to monitor budgets and contract expectations (hours, supplies, etc.) and for fee-for-service projects assures that they are profitable. * Manages the Pop-Up Gardener. Creates and communicates work schedules and task lists related to projects and client requests. * Works with public landscapes team and other departments to prepare site analysis, designs, cost estimates, drawings, procurement lists and specifications for landscape renovation projects. * Meets regularly with landscape contractors to assure all aspects of installation and maintenance are carried out under Public Gardens and Landscapes management specifications. * Builds and maintains collaborative relationships with PHS staff, partners, clients, consultants, contractors, vendors, and gardeners to assure project goals are realized. * Meets or exceeds existing clients’ or partners’ expectations by soliciting and translating their needs into appropriate project results. * Coordinates project administration and documentation by producing clear, accurate and informative meeting agendas and minutes: findings and reports, follow-up plans, and project evaluations. * Provides technical assistance, related to landscape design, construction, and organic maintenance, to advocate for responsible and successful techniques and approaches. * Occasional field work on public landscapes sites that may include planting and installations, horticultural maintenance, tree planting/pruning, grounds maintenance work, and any other related tasks as assigned or determined essential. Qualifications/Specifications: Minimum degree required: Bachelor’s degree in landscape architecture or horticulture preferred Years of experience: 3–5 years of field experience in public horticulture, design-build firm, landscape management, or related fields relevant to the job Licenses/Certifications: * Pesticide Applicator License (preferred) * DOT Medical Card (preferred) Driver’s License: * Required Knowledge, Skills, and Abilities Required for Success: * Basic proficiency in site analysis, design, and grading detailing * Experience with plant orders and specifications * Ability to manage multiple projects while adhering to deadlines and budgets * Landscape design and maintenance supervision skills * Knowledge of power equipment and hand tools * Ability to communicate verbally and graphically to diverse populations * Good team player * Proficient in Microsoft Office suite * Passion for public horticulture * Client relations skills/correspondence experience * Solid decision-making ability * Independent and collaborative work style * Proactive problem-solving skills * Attention to detail * Ability to influence and negotiate * Ability to identify problems, articulate possible solutions, and compromise * Excellent written and oral communications Physical Demands: Physically demanding. You may be required to stand for up to 8 hours a day and lift 50+ lbs. Must be able to work in all weather conditions and your position may require operating a motor vehicle. Standard Hours (including travel, evening, and weekend hours): PHS’s standard office hours are 9 AM to 5 PM at team member’s designated workspace. Some teams and positions work alternate hours because of the nature of their role at PHS. Your Business Unit’s Working Norms document will identify alternative hours, if applicable. Flower Show Requirements: Hours preparing for the show and the duration of the show may not follow your regular work schedule. Your Flower Show schedule will depend upon your regular position or your temporary position supporting the Flower Show. You may be required to stand for long periods of time, do extensive walking, and lift up to 25 pounds. EEO NOTICE: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

Responsibilities

Coordinates operations and logistics for public garden and landscape projects, ensuring contracts are fulfilled within budget and quality standards. Manages contractors, staff, and client relationships while overseeing ongoing maintenance and renovation projects.