Project Manager at World Vision

, , Afghanistan -

Full Time

Start Date

Immediate

Expiry Date

27 Dec, 25

Salary

0.0

Posted On

28 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Leadership, Financial Oversight, Monitoring, Reporting, Documentation, Knowledge Management, Risk Management, Communication, Team Building, Analytical Skills, Problem Solving, Interpersonal Sensitivity, Training, Child Protection, Budget Management

Industry

Non-profit Organizations

Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Job Purpose This is a full-time, grant-funded Project Management position based in Ghor Province. The Project Manager will be responsible for the overall leadership and management of the “Facilitating Access to Knowledge, Hope, and Educational Resilience (FAKHR/فخر)” project, which aims to improve access to safe, inclusive, gender-responsive, and uninterrupted quality learning opportunities for Afghan children, particularly out-of-school children (OOSC), girls, children living with disabilities (CLwDs), and other marginalised groups. The Project Manager will provide overall leadership and management of the FAKHR project. This role is responsible for ensuring effective implementation, financial oversight, donor compliance, and timely delivery of project outcomes. The Project Manager will monitor project activities, including those implemented by partners, and ensure that all deliverables meet high-quality standards. The Project Manager will report to the Ghor Zonal Manager. Leadership: · Demonstrate World Vision’s core values, vision, and mission in all aspects of the role. · Escalate grant management issues early and openly; resolve grant management issues quickly and fully with leadership Provide leadership and direction for the overall project. Lead and mentor implementing partners' staff in effective implementation and project management. Ensure that internal communication mechanisms are established to appropriately share policies, information, and decisions with FAKHER project staff. Project Management (Quality Implementation) Lead and manage World Vision and partner projects to achieve strategic objectives through effective planning, staffing, and quality assurance. Update the Detailed Implementation Plan monthly and monitor activities against expected results, making adjustments as needed. Ensure compliance with donor and government MoUs, and verify alignment with humanitarian and government standards. Provide guidance and support to project staff and partners to ensure timely implementation. Develop and submit procurement plans in collaboration with the team. Establish and maintain risk management processes, including monitoring, escalation, and incident management. Monitor risks and implement contingency plans when required. Consortium Relationship Management · Manage proactive and responsive relationship with grant prime recipient (ACTED), donor, consortium partners, and local implementing partners in close collaboration with World Vision Ukraine Crisis Response staff and World Vision US core team. · Establish clear and frequent communication regarding program progress and oversight management with the donor. · Liaise with local officials, local communities, donor representatives, and other stakeholders as appropriate. Monitor risks and implement contingency plans when required. Monitoring, Reporting, Documentation & Knowledge Management. In collaboration with WV Afghanistan’s Programs Department, regularly monitor and assess the project's and partners' progress. Ensure that narrative and financial reports are prepared accurately and submitted punctually in accordance with donor requirements. Collaborate closely with MEAL to ensure that the Monitoring and Evaluation frameworks for the projects of the partners are established and utilized to inform project implementation. Develop and maintain effective mechanisms for project quality assurance, including a monitoring system to track project progress against indicators, activities, and key milestones, along with reporting, evaluation, and communication systems. Conduct routine visits to partner implementation sites) to provide project support and monitor that the implementation aligns with the approved DIP. Organize and facilitate regular project review meetings with project staff and partners to discuss progress and the quality of activity implementation, ensuring that all protocols and guidelines, as well as international minimum SPHERE standards, are adhered to. Submit timely, accurate, and quality reports that meet donor requirements. Work closely with MEAL and other technical managers to develop tools for monitoring, reporting, documentation, and knowledge management, including the establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learned, and success stories. Analyse the impact of the project and promote learning by documenting best practices. Use this information to support decision-making processes. Ensure proper documentation of project processes is upheld, i.e., distribution plans, beneficiary lists, voucher requisition, distribution reports, and working with all stakeholders. Travel regularly to all project sites to ensure proper implementation of project activities. Create and present monthly summaries of project activities and plans to World Vision Afghanistan leadership. Foster a learning environment where staff and partners regularly reflect, learn from mistakes, and apply lessons for personal growth and to revise work plans for enhanced ministry impact. undefined Human Resources: Coordinate and manage the hiring process for project staff to ensure that qualified candidates are selected. Ensure that all new employees receive proper induction and training and have the necessary resources to perform their duties. Develop a team of dedicated and skilled staff, promoting cooperation and coordination among relevant personnel within the Project. Oversee employee performance management by collaborating on staff evaluations and coordinating with Human Resources to address performance issues. Work with People and Culture to maintain accurate employee data files and manage routine matters such as contract renewals, leave, and salary adjustments. Identify staff capacity requirements and facilitate on-the-job training to enhance their ability to execute interventions. Ensure that staff and partners are aware of and comply with the World Vision child protection policy, and that awareness-raising activities regarding child protection, response, and incident reporting are taking place. Ensure that all project staff have a clear understanding of project assumptions to facilitate the timely and effective achievement of project goals, outcomes, and outputs. Financial Management undefined Collaborate with WV Afghanistan's Finance Department to take on the primary responsibility for budget reviews and monthly financial reports, addressing any concerns as they arise. Maintain high standards of stewardship and accountability for all resources. Partner with Regional Finance Officers, the Administration Officer, and other departments to create a robust internal control environment, ensuring adherence to WV and donor financial policies and procedures while fostering a culture of transparency and accountability. Ensure accurate coding and availability of the budget for all project expenses. Oversee the submission of monthly cash requests related to project operations. Ensure timely payment to contractors and creditors. Review and approve expenditures and contracts in accordance with designated levels of authority. Manage the grant budget within approved spending limits for both WV and donors, ensuring timely and accurate financial reporting to donors and key management personnel at World Vision. Work alongside the finance team to guarantee compliance for grants and projects, ensuring that expenditures are reasonable, allocable, prudent, and in alignment with donor rules and regulations, thus facilitating compliance with external audits. Monitor project expenditures and reporting. Security Monitor project expenditures and reporting. Monitor project expenditures and reporting. Monitor project expenditures and reporting. Adhere to WV accountability standards Ensure full compliance with WVI’s Accountability Frameworks, Safeguarding Policies, Code of Conduct, and donor requirements by actively participating in AAP mandatory trainings and integrating accountability mechanisms into all project activities. Conduct meaningful AAP community engagement and sensitization during field visits, including distribution of CFM cards to beneficiaries and facilitating awareness sessions on the feedback and complaints mechanism throughout project implementation. KNOWLEDGE, SKILL AND EXPERIENCE Required Education, training, license, registration, and/or Certification B.A degree in Project Management, TTC (Teacher Training Center), Economy, Development Fields, or other related fields. Required Professional Experience Minimum five years of management Education projects Required Language(s) Fluency in English, Dari, and/or Pashto, both written and spoken Required travel and/or work environment accommodations The position is based in the Ghor Zonal Office, with regular travel to Herat required Position’s physical requirements Being in good health and physical condition. Preferred Experience, Knowledge, and/or other Qualifications Excellent written and oral English skills. (Ability to express ideas clearly and effectively, both in spoken and written English) Analytical and problem-solving skills. Excellent coordination and communication skills Thorough knowledge of MS Office and Lotus Notes. Experience in maintaining databases and related information/knowledge management Financial/budget management Interpersonal sensitivity, flexible worldview, emotional maturity Ability to work in and contribute to a team-building environment Ability to maintain performance expectations in diverse contexts, psychologically stressful environments, and hardship conditions. Willing to travel as required · Commitment to World Vision Core Values and Mission Statement Experience managing multi-sector projects, particularly Health, Nutrition, Protection, and Livelihood projects Experiences in working with major donor agencies Master’s Degree Preferred. · Applicant Types Accepted: Local Applicants Only Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so. As a global Christian relief, development and advocacy organisation, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Learn more about our work at wvi.org. Our organisational culture reflects a "Partnership" of World Vision offices in 100 countries and 33,000+ staff working towards one vision: life in its fullness for every child. A career with World Vision is a God-given calling, and we believe that every staff member has been brought to World Vision for God’s purposes. Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we can make a difference. Together, #WeAreWorldVision. Learn more about our culture. Our people are our greatest asset. Each staff member brings their unique experience and God-given talents to the organisation – and in return World Vision provides employees a competitive "Total Rewards" package tailored to the context in which they work. Learn more about benefits. Have questions about applying to a job with World Vision? See our Frequently Asked Questions.

Responsibilities

The Project Manager will lead and manage the FAKHR project, ensuring effective implementation, financial oversight, and donor compliance. This role includes monitoring project activities and providing guidance to project staff and partners to achieve strategic objectives.