PROJECTS OFFICE MANAGER

WB Power Services is looking for an experienced Office Manager to lead the administrative operations of our busy Projects Division based at our Heanor head office. This is a fantastic opportunity to take ownership of a pivotal role within a fast-paced, engineering-led environment, supporting national infrastructure, power generation and construction projects.
As a family-run business with a strong industry reputation, we’re proud of our culture – built on trust, expertise, and the power of getting the job done right.

ABOUT YOU

We’re looking for someone who thrives on structure, clarity, and efficiency – but who’s not afraid of the fast-moving nature of the engineering world. You’ll need to be confident working with technical teams and capable of spinning multiple plates while keeping everything on track.

REQUIREMENTS:

• Proven experience as an Office Manager or in a senior administrative leadership role
• A background in construction, engineering, utilities, or similar technical sectors preferred
• Excellent organisational and time management skills
• Strong IT and systems knowledge – particularly with Microsoft Office and databases
• Confident communicator, both written and verbal
• Experience managing or mentoring a small team
• High attention to detail and accuracy, especially with documentation and compliance
• A proactive, hands-on attitude and a willingness to take ownership

THE ROLE

You’ll be responsible for overseeing the day-to-day running of the Projects office, supporting a team of project managers, planners, engineers, and coordinators. From managing workflows and reporting to improving processes and ensuring compliance, you’ll be at the heart of keeping things organised, efficient, and professional.

KEY RESPONSIBILITIES:

• Oversee all administrative functions for the Projects Division
• Support the team in planning and executing project schedules and documentation
• Line manage a small support team, including workload delegation and performance reviews
• Coordinate meetings, prepare reports and minutes, and follow up on action points
• Monitor and maintain office systems, procedures, and supplies
• Support with internal communications and information flow between departments
• Ensure all H&S, quality, and compliance documentation is accurately maintained
• Liaise with clients and subcontractors where required, maintaining professional relationships
• Work closely with senior management to drive improvements and support decision-making
• Use internal systems (including CRM, job management tools, Excel, etc.) to ensure accurate data handling