Project Officer at Animals Asia Foundation Limited

Hanoi, Ha Noi, Vietnam -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Purchasing, Inventory Management, Supplier Negotiation, Logistics, Supply Chain Management, Microsoft Excel, Communication, Time Management, Contract Administration, Vendor Relations, Budgeting

Industry

Civic and Social Organizations

Description

Recruitment for Project Officer Animals Asia is an international animal charity working in the fields of wildlife protection and animal disease prevention. We are committed to ending the suffering of animals throughout Asia by promoting compassion and respect for all animals, while striving to create long-term and sustainable change. Animals Asia is currently seeking to recruit a qualified candidate for the position of Project Officer with details as follows: Position: Project Officer Employment type: Full-time Contract duration: One-year contract, extendable based on performance with initial 2-month probationary period Work location: Tam Dao National Park Role Purpose: This position is responsible for coordinating procurement activities, including: sourcing suppliers, executing purchases as per requests from Departments, and complying with the Organisation’s purchasing regulations; Assisting in inventory tracking and materials management for all Departments in the Centre (Veterinary, Bear care, Maintenance, Bear Facility, Administration, Events, and Staff Accommodation). The primary goal of this role is to ensure that medical supplies, enrichment items, maintenance equipment, office supplies, and essential operational resources are provided sufficiently, in a timely manner, in accordance with procedures, and cost-effectively. This ensures that rescue operations and animal welfare standards are maintained efficiently without interruption. Furthermore, this role contributes to strengthening and improving purchasing protocols, building relationship with suppliers, assisting in inventory tracking and enhancing cost-efficiency through proactively planning, sourcing suppliers and negotiating with them. Responsibilities: Procurement & Purchasing Source, purchase, and coordinate the delivery of supplies, equipment, veterinary medicines, and other materials required by the sanctuary. Obtain quotations, compare prices, and negotiate with suppliers to ensure cost-effective purchasing. Build and maintain positive relationships with vendors and service providers. Support procurement for office operations, maintenance activities, meetings, events, and projects. Ensure purchases comply with organizational procurement policies and procedures. Inventory & Supply Management Monitor stock levels and coordinate replenishment of supplies. Maintain accurate procurement and inventory records. Assist with regular stock checks and inventory reporting. Coordinate with relevant departments to ensure uninterrupted availability of essential supplies. Compliance & Administration Ensure procurement activities comply with legal requirements and organizational standards. Maintain procurement documentation and filing systems. Assist with contract administration and supplier performance monitoring. Support other administrative and operational tasks as assigned Requirements: Essential Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, Administration, or a related field. Experience in procurement, purchasing, administration, logistics, or a related role. Strong organizational and time-management skills. Excellent communication and negotiation abilities. Proficiency in Microsoft Office, especially Excel. Ability to work independently and collaboratively within a team. Good command of Vietnamese and basic working English. Preferred Experience working in NGOs, international organizations, veterinary clinics, animal welfare organizations, or conservation projects. Knowledge of procurement and inventory management systems. Experience managing multiple suppliers and procurement processes. How to Apply Please send your cover letter and CV (clearly stating the applied position) by clicking the application link :https://animalsasia.bamboohr.com/careers/147 Only shortlisted candidates will be notified for interviews. Applicants who have not received a reply after two weeks from the date of the advertisement should consider their applications unsuccessful. Only short-listed applicants will be interviewed; the interview will be conducted in English. Closing date for application is 20th July 2026. To find out more: www.animalsasia.org Animals Asia values candidates with different backgrounds, experiences, and perspectives. We welcome applicants of every ethnicity, age, gender identity and expression, sexual orientation, religion, national origin, socioeconomic status, disability, or veteran status. We are committed to building an organization that creates an inclusive environment for all. Using AI During Interviews Animals Asia is committed to ensuring a fair and authentic interview process. The use of artificial intelligence (AI) tools, including but not limited to real-time transcription, automated response generation or assistance in formulating interview answers, is strictly prohibited during any stage of the interview process.We will take a candidate's agreement to participate in an interview with us as confirmation that they will not use AI tools in any form during the conversation. If it is discovered or reasonably suspected that AI has been used, the interview will be terminated immediately, and the candidate will no longer be considered for the role.We appreciate your understanding and adherence to this policy, which is in place to maintain the integrity, professionalism and reliability of our recruitment procedures.

Responsibilities

Coordinate procurement activities by sourcing suppliers and executing purchases for various sanctuary departments. Manage inventory tracking and materials management to ensure uninterrupted animal welfare and rescue operations.