Project Officer - Finance & Administration at VillageReach

Kinshasa, Kinshasa City, Democratic Republic of Congo -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance, Administration, Logistics Management, Team Coordination, Compliance, Communication, Problem Solving, Cultural Competency, Microsoft Office Suite, Bilingual, Training, Supervision, Documentation, Inventory Control, Cash Management, Collaboration

Industry

Non-profit Organizations

Description

ABOUT VILLAGEREACH VillageReach transforms health care delivery to reach everyone. We are driven by a vision of a world where each person has the health care needed to thrive. VillageReach’s goal is to reduce inequities in access to quality primary health care for 350 million people by 2030. We work with governments, the private sector, partners and communities to build responsive primary health care systems that deliver health products, information and services to the most under-reached. As a locally driven and globally connected organization, VillageReach has offices in the Democratic Republic of Congo, Kenya, Malawi, Mozambique and the United States. Summary The Project Administration and Finance Officer will support projects in Provinces. Description Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time. Essential Duties Ensure follow-up of filed projects inventory control system, including vehicle fleet, computers, phones, and other equipment. Ensure proper supervision of the project admin and the finance field offices staff Ensure field offices onboarding and constant training on procedures and finance tools and documentation. Prepare and/or review fields offices' payments, ensuring that all supporting documentation and approvals are correct. Ensure follow-up of all field offices' payments and reconciliations. Ensure submission of field offices monthly cash request Coordinate, organize and provide professional finance and administrative support to the field’s offices. Ensure all projects' archiving of appropriate documentation, in electronic and printed format, in accordance with VillageReach's standards and filing systems. Ensure collection of all original project expenses invoices every month. Maintain regular communication with Project Managers on all finance and administration items and issues. Perform other duties as assigned by the Finance and Operations teams to achieve project goals and objectives. Other responsibilities as may be assigned by the supervisor. Competencies: VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document. Achieving Great Results: 1. Risk Taking and Innovation · Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness. 2. Business Judgement · Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy. 3. Building Strong Teams · Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission. Setting Direction: 4. Compelling Communication · Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener. 5. Resilient Self Leadership · Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability. 6. Stewardship and Personal Alignment · Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability. Bringing Others with You: 7. Influencing Leadership · Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure. 8. Radical Partnership · Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness. 9. Cultivates a Growth Mindset · Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities. 10. Cultural Intelligence and Inclusion · Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Supervisory Responsibilities: This position directly supervises two to five employees. The post holder is expected to carry out supervisory responsibilities in accordance with VillageReach policies and applicable laws. Responsibilities include interviewing, hiring, and onboarding employees; planning, assigning and directing work; monitoring performance; rewarding and disciplining employees; and addressing complaints and resolving problems. Education & Experience: · Bachelor’s degree in Business Administration, Finance, or a related field. · Minimum 3 years of professional experience in finance, administration, and logistics management, preferably in field-based operations. · Proven ability to ensure compliance with donor requirements and reporting standards. · Demonstrated experience in supervising and coordinating teams, fostering efficiency and accountability. · Hands-on experience operating in DRC provinces, with a strong understanding of local operational challenges. · Previous experience working with International NGOs (INGOs) is highly desirable. · Familiarity with regulations governing NGO operations in the DRC is preferred. Other Qualifications: · Established cultural competency in partnering with racial, cultural and linguistically diverse groups. · Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus. · Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment. · Fluent in French and English, with strong written and verbal communication skills. · Willingness and ability to travel locally up to 50% of the time across DRC provinces. · Proven ability to manage multiple priorities, solve complex problems, and meet tight deadlines efficiently. Environment and Physical Demands: VillageReach employees typically work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences across our USA, Kenya and Country Offices and location of other global staff, we have established core collaboration hours between 6am Pacific Time and 18:00 South Africa Time (GMT+1) Monday through Thursday. All staff, regardless of location are expected to be available between these hours. During Daylight Savings Time, this allows for 12 hours per week (3 hours/day) of collaboration time and during Standard Time, 8 hours (2 hours/day). We do not hold cross-office meetings on Friday. COMMITMENT TO DIVERSITY & INCLUSION: VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most under-reached and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce. APPLICATION INFORMATION: This is an immediate hire and therefore resumes will be reviewed on a rolling basis until [Input Date]. To apply, please submit your resume and a cover letter [plus any other desired materials] to our online portal: http://www.villagereach.org/join-us/. In your cover letter, please address (1)Why you are interested in this position, (2)What is one reason you think you’d be a good fit for this position and, (3)what is one strength you would bring to this position? Hiring Process: The hiring process will include the following steps: 1. Review submitted applications 2. Conduct 20-30 minute screening interviews for shortlisted candidates 3. Conduct skills and value-based interviews for 3-5 candidates. 4. Request that top candidates submit a practical assessment (designed to take no more than two hours to complete). Sometimes the assignment will occur before the interview. 5. Conduct final interview if necessary 6. Request references 7. Make offer 8. Conduct background check Only shortlisted candidates will be contacted, but candidates who proceed to step 2 will be notified if they are not chosen for step 3. Safeguarding: VillageReach is committed to promoting the welfare of children, young people, adults, and beneficiaries with whom it engages. We expect everyone working with us to share this commitment through our code of conduct.All offers of employment will be subject to satisfactory references and appropriate screening checks, which may include criminal records. VillageReach participates in the Misconduct Disclosure Scheme and, in line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures. Compensation & Benefits: VillageReach has an established compensation structure that is based on the relevant market and internally transparent. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history. Please refer to our compensation overview on our website for more information and for more information on employee benefits.

Responsibilities

The Project Administration and Finance Officer will support projects in Provinces by ensuring proper supervision of project admin and finance staff, managing payments, and maintaining communication with Project Managers. The role also involves archiving documentation and providing professional finance and administrative support to field offices.