Project Officer at HammondCare

St Leonards, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Documentation, Supplier Coordination, Financial Administration, Invoice Processing, Compliance Reporting, Stakeholder Communication, Organisational Skills, Microsoft Office Suite, Project Management Software, Collaboration, WHS Knowledge, Contract Administration, Procurement Processes

Industry

Hospitals and Health Care

Description

Make a difference everyday Join HammondCare and help improve quality of life for older Australians in need. As a not-for-profit, Christian organisation, we provide expert aged care, home care, dementia care and palliative care. Mission-led, we build passionate teams who support older people through life’s most difficult circumstances. With over 90 years of experience, we’re known for our relationship-based approach. Whether it’s in our homes, hospitals or the community, we bring skill, empathy and innovation to every moment of care. It’s not just care. It’s HammondCare. About the role The Project Officer will provide essential administrative and operational support to the Head of Design, Head of Construction, and Property and Capital Works Project Managers. This role ensures the smooth day-to-day running of major development and minor works projects by managing invoices, coordinating supplier communications, maintaining project documentation, and assisting with compliance and reporting requirements. The role will be pivotal in ensuring the delivery of high-quality, sustainable, and operationally efficient built environments aligned with HammondCare’s mission and values. This role is a permanent full-time position based at St Leonards with hybrid opportunities. What we can offer you We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including: NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free) Additional leave purchase options and 14 weeks paid parental leave Flexible working options, including hybrid arrangements Discounts on everyday products and services Discounted healthcare memberships - access to network of fitness centres and pools for employees and families Free access to independent counselling support for employees and families Health & Wellbeing programmes Reward & Recognition programmes Referral bonuses Career and professional development opportunities Key Responsibilities include Project Administration & Documentation Maintain accurate and up-to-date project documentation, including contracts, permits, and project schedules Organise and track project files, ensuring accessibility and version control Assist in preparing project status reports and presentations for internal stakeholders Support project managers in day-to-day project coordination tasks Supplier & Contractor Coordination Act as the primary point of contact for suppliers and contractors regarding administrative matters Assist in coordinating quotes, purchase orders, and contract documentation Monitor supplier compliance with agreed timelines and deliverables Financial Administration & Invoice Processing Process supplier invoices, ensuring accuracy for timely payments Reconcile project budgets and expenditure, providing regular updates to project managers Assist in preparing cost reports and financial summaries for project tracking Compliance & Reporting Support project activities compliance with relevant regulatory and organisational policies Maintain records of project risks, WHS requirements, and compliance documentation Assist in compiling reports for executive and board-level review Stakeholder Communication & Support Coordinate meetings, including scheduling, agenda preparation, and minute-taking Act as a key liaison between internal teams, consultants, and external stakeholders Support change management initiatives and project rollouts as needed About You Commitment to engage and align with HammondCare’s Christian Mission, Motivation, and Mission in Action At least 3 years demonstrated experience in project administration in construction, property, or infrastructure sectors Strong organisational skills with the ability to manage multiple tasks and deadlines Proficiency in financial administration, including invoice processing and budget tracking Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management software Ability to collaborate effectively with diverse internal and external stakeholders Desirable Experience: Experience in property development or construction-related projects Familiarity with WHS and compliance reporting in a construction environment Experience using asset management systems and document management software Knowledge of contract administration and procurement processes To Apply If you are ready to make a difference with HammondCare, Apply Now! Pre- Employment Checks All short-listed applicants for these positions will be asked to consent to a criminal record check and references. HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves. Make a difference every day to the lives of older Australians in need by joining the team at HammondCare. We provide expert aged care, home care, dementia care and palliative care for older people, regardless of circumstances, beliefs, background or financial situation, led by our not-for-profit, Christian foundations and backed by research and clinical expertise. We’ve been caring for people for over 90 years, recruiting and developing passionate team members who can support older people through some of life’s most difficult circumstances. Whether it’s in our innovative residences, our hospitals, or at home, from the most complex situations to just offering a little help, we bring the same skill, experience and compassion to all we do. It's not just care, it's HammondCare. We recognise and celebrate individuals who go above and beyond in their work. Our Mission in Action Awards honour outstanding contributions, while our Service Awards acknowledge the dedication of employees who have been with us for many years. Frontline team members benefit from training in our industry-leading care model, as well as specialised courses in dementia and palliative care. We also offer generous scholarships for higher education, along with programs designed to develop leadership and management skills. Plus, enjoy a $1,000 bonus for successful employee referrals. As a registered charity, we offer salary packaging that allows you to have up to $15,900 of your income tax free, along with the ability to spend up to $2,650 on accommodation, meals, and entertainment, all tax free. Pay less tax on your income and increase your take-home pay with these fantastic benefits! Enhance your wellbeing with Fitness Passport, offering discounted access for you and your family to local gyms, pools, and fitness centres. When you need additional support, our Employee Assistance Program provides free, confidential counselling sessions, ensuring you have the resources to thrive.

Responsibilities

The Project Officer will provide essential administrative and operational support to various project managers, ensuring the smooth running of development projects. Key tasks include managing invoices, coordinating supplier communications, and maintaining project documentation.