JOB DESCRIPTION

POSITION VACANT: Project Officer
Want to be part of one of the most impactful environmental organisations working to save wildlife,
defend protected areas and stop extinction?
This is an exciting opportunity to expand your career and gain valuable experience in a growing
philanthropy program. We’re looking for a motivated and skilled individual to provide essential
project support and coordination.
You could be an environmentalist with fundraising experience, a PR professional from a government
or advocacy organisation, an executive assistant looking to contribute to a meaningful cause, or a
sales professional seeking a career with purpose. If you possess exceptional organisational, project
management, interpersonal, and customer service skills, and you’re eager to thrive in a dynamic,
fast-paced, and supportive environment, this is the perfect opportunity to make a significant
contribution to nature conservation.
With 5+ years of professional experience, you will be instrumental in growing the philanthropic
capacity of a leading national environmental organisation tackling the leading cause of animal
extinction — invasive species.
Position: Project Officer
Reports to: Marketing and Development Director
Basis: Casual or contract (Part time or full time considered for the right candidate)
Location: Remote (Australia-wide) home or shared office.

SALARY RANGE:

month minimum
$90,000 - $105,000 per annum plus Superannuation (pro-rata for part time or
casual arrangements) depending on skills and experience.
Salary packaging,week paid study or field work leave, plusdays additional
paid leave over Christmas/New Year leave are part of the package.
Job Description
This is an exciting opportunity for a passionate and skilled person to join Australia’s leading advocacy
organisation tackling invasive species.
The Invasive Species Council is four years into a ten-year journey of growth as we aim to prevent
more invasive species-led extinctions by 2030 in the midst of an extinction crisis. Withbillion
animal deaths every year due to roaming cats alone and 25 extinctions caused, we need to build our
philanthropic support so that our conservation team can stop the onslaught of invasive species.
We’re looking for an experienced professional to join our team. We highly value transferable skills
and encourage applications from individuals with successful backgrounds in areas such as Project
management, PR, executive support, corporate sales, or face-to-face fundraising, particularly those
with a strong connection to and understanding of environmental issues, or a deep desire to
contribute to conservation.
As a Project Officer, you will work closely with the Marketing and Development Director,
Philanthropy Specialist, Operations Manager, and Administration Officers to support the
implementation and growth of our philanthropy program, with a focus on major donors, trusts, and
foundations. Your exceptional organisational, project management, interpersonal, and customer
service skills will be critical to your success in this role.
You will be comfortable coordinating projects from initiation to completion, ensuring timely delivery
and high-quality outcomes. You will excel at delegation, follow-up, and coordinating events, and you
will also enjoy the detail-oriented work of research, data management, and system administration.
You are confident with data and CRM systems, proactive, and bring enthusiasm and integrity to your
work.
Your positive attitude, reliability, and maturity will enable you to work effectively both autonomously
and collaboratively, managing multiple projects and contributing to our supportive team culture.
We offer a flexible and supportive work environment, with most staff working remotely. We come
together twice a year as an organisation and also take advantage of other opportunities for team
get-togethers throughout the year.

Key Functions

• Coordinate the planning and execution of cultivation and fundraising events, both in-person

and virtual.

• Coordinate the preparation and distribution of donor communications, including major

donor appeals, CEO updates, impact reports, and event invitations.

• Administer the Trusts and Foundations calendar, including application deadlines and

reporting requirements, and coordinate the preparation of applications and reports.

• Develop and maintain project plans, track program results, and prepare reports on

philanthropy activities.

Responsibilities

• Coordinate the full grant cycle, from identifying funding opportunities to preparing and

submitting applications and fulfilling reporting requirements.

• Manage the Trusts and Foundations calendar, ensuring timely submission of applications and

reports.

• Develop and maintain project plans for philanthropy initiatives.
• Organise events to cultivate and engage donors, including managing RSVPs, coordinating

with speakers, and overseeing logistics.

• Support the delivery of an integrated Major Donor Direct Marketing Program (digital, mail,

and phone), including adapting appeals, managing donor stewardship mailings, and

coordinating event invitations.

• Coordinate the donor onboarding and acknowledgement process and implement a

best-practice donor journey for new and prospective major donors.

• Conduct research on prospective donors and prepare briefing notes.
• Track and report on key performance indicators for the philanthropy program.
• Maintain accurate and up-to-date donor records in the CRM database.
• Research and identify potential major donors, trusts, and foundations.
• Ensure that action items from philanthropy meetings are recorded and followed up on.
• Collaborate with designers to develop donor communication materials.
• Analyse and report on major donor program performance to inform strategy and

decision-making.

• Organise meetings, prepare agendas, and take meeting minutes.
• Proofread and ensure the accuracy of all donor-related materials.

Performance Measures

• Smooth and efficient operation of the philanthropy program.
• Effective support provided to the Marketing and Development Director and the philanthropy

team.

• Timely communication with internal teams to facilitate program delivery.
• Proactive collaboration and support provided to colleagues.
• Accurate and timely completion of tasks and projects.

• Coordinate the full grant cycle, from identifying funding opportunities to preparing an