Project Secretary at SEATRIUM SG PTE LTD

Singapore, Singapore, Singapore -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

0.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Project Administration, Scheduling, Meeting Minutes, Record Keeping, Correspondence Management, Stakeholder Communication, Report Preparation, Calendar Management, Procurement, Organizational Skills, Microsoft Office, PIMS Software, Confidentiality, Teamwork, Multitasking

Industry

Shipbuilding

Description

JOB DESCRIPTION Transmits project documents to Production and clients as required. Schedules meetings, prepares agendas and records minutes; circulates minutes for internal comments and issues approved versions to the client within stipulated timelines. Maintains all project documentation—including contracts, permits, drawings and reports—to ensure files are accurate, organized and readily accessible. Serves as the primary point of contact for project-related calls, messages and correspondence; routes communications to relevant team members when appropriate. Facilitates effective communication among project stakeholders, including clients, contractors and internal team members; prepares and distributes project updates and reports. Manages calendars and arranges appointments for the Project Director/Project Manager. Collates information from Project Team members and prepares weekly/monthly Project Progress Reports; submits reports for vetting and final approval before client submission. Acts as receptionist and welcomes clients and visitors during meetings or office visits. Provides project induction training to new team members and updates the Project Organisation Chart when necessary. Controls and procures project office supplies and stationery with appropriate approvals. Organises social activities, such as appreciation luncheons or team dinners, as instructed by the Project Director/Project Manager. JOB REQUIREMENTS Possesses a Diploma or Degree in Engineering, Human Resources or Administration. Has experience as a Document Controller or Project Secretary within a shipyard environment. Minimum 3 years of experience in a project-based work environment; fresh graduates are welcome to apply. Familiar with PIMS or other document control software systems. Proficient in Microsoft Office applications, including Word, Excel and PowerPoint. Demonstrates strong organizational skills, with the ability to manage deadlines, tasks and essential documentation effectively. Communicates clearly and professionally, fostering positive interactions and strong working relationships. Shows initiative, works independently and actively seeks continuous improvement. Maintains honesty, trustworthiness and strict confidentiality when handling sensitive project, client or external-party information. Supports teamwork and contributes to a collaborative working environment. Handles stress, tight deadlines and multitasking efficiently, often managing multiple stakeholders simultaneously. Work Location: Seatrium (SG) Pte. Ltd. Tuas Boulevard Yard 80 Tuas South Boulevard, Singapore 637051 (Islandwide transport provided) Working Hours: Monday – Thursday: 8:00am – 5.15pm Friday: 8:00am – 4.30pm BUSINESS UNIT Seatrium Limited Seatrium Limited (formerly Sembcorp Marine Ltd and renamed as Seatrium Limited following its combination with Keppel Offshore & Marine Limited) provides innovative engineering solutions to the global offshore, marine and energy industries. Headquartered in Singapore, the Group has over 60 years of track record in the design and construction of rigs, floaters, offshore platforms and specialised vessels, as well as in the repair, upgrading and conversion of different ship types. The Group’s key business segments include Oil & Gas Newbuilds and Conversions, Renewables and New Energies, Specialised Shipbuilding, and Repairs & Upgrades, with a growing focus on sustainable solutions to advance the global energy transition and maritime decarbonisation. As a premier global player offering offshore renewables, new energy, and cleaner offshore & marine solutions, Seatrium is committed to delivering high standards of safety, quality, and performance to its customers which include major energy companies, vessel owners and operators, shipping companies and cruise and ferry operators. Seatrium operates shipyards and other facilities in Singapore, Brazil, China, Indonesia, Japan, the Philippines, Norway, the United Kingdom and the United States. Be part of our family today. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!

Responsibilities

The Project Secretary is responsible for managing and transmitting project documents, scheduling meetings, recording minutes, and serving as the primary point of contact for project communications. This role also involves preparing and distributing project updates and progress reports to stakeholders.