ABOUT US

Vasto Builders is a Vancouver-based construction company delivering high-quality institutional, residential, commercial, and community projects. With a strong reputation for excellence, safety, and collaboration, we are committed to building spaces that serve people and communities. As we continue to expand, we are looking for dedicated professionals who share our passion for quality construction and teamwork.

EDUCATION & EXPERIENCE

• Minimum high school diploma; post-secondary education in construction management, engineering, or related fields is an asset.
• Previous experience as a Project Coordinator or Site Coordinator in the construction industry required.
• Experience in real estate development, design-build, or general contracting is preferred.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Ability to prepare, interpret, and maintain schedules and step-by-step project action plans.
• Strong organizational skills with the ability to multitask and manage priorities under tight deadlines.
• Solid understanding of cost estimating and quantity takeoffs.
• Excellent written, verbal, and client-facing communication skills.
• Strong collaboration and teamwork mindset.
• Proficiency in digital tools and platforms such as Google Workspace (Docs, Sheets, Drive, etc.).
• Experience with Procore Project Management software is highly desirable.
• Self-motivated, detail-oriented, and proactive in problem-solving and process improvements.

ROLE SUMMARY

Reporting to the Project Manager and working closely with the Site Superintendent, the Project Site Coordinator plays a key role in ensuring that our projects are delivered efficiently, on time, and with precision.
This role involves both administrative and technical coordination, including managing budgets, documentation, project schedules, and financial records, while also supporting communication between project teams, subcontractors, suppliers, and consultants. You will help ensure that construction activities run smoothly and that quality and safety standards are consistently met.

KEY RESPONSIBILITIES

• Assist the Project Manager with overall project coordination and reporting.
• Develop and maintain strong relationships with subcontractors, suppliers, consultants, and municipal departments.
• Manage the change order process: pricing, negotiating, processing, and assessing cost and schedule impacts.
• Coordinate project schedules, resources, equipment, and information.
• Monitor project progress and proactively identify and address issues.
• Administer RFI (Requests for Information) and shop drawing processes.
• Maintain contractual records and responsibilities with subcontractors.
• Support project close-out, including document archiving, deficiency management, warranty tracking, and manual preparation.
• Oversee and reinforce compliance with health & safety standards on-site.
• Generate and maintain accurate project documentation, reports, and meeting minutes.