About The Role

We are seeking a highly organised and proactive Project Specialist to join our Early Phase Project Management team. This role provides full-time support to our Project Managers in Early Phase team, contributing directly to the delivery and coordination of global clinical trials. You will be allocated to studies and play an essential role in ensuring timelines, deliverables, and quality standards are met.

Your Responsibilities

• Provide day-to-day operational and administrative support to Project Managers in Early Phase team.
• Manage study documentation and maintain project trackers and systems
• Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
• Follow up on action items and deliverables with cross-functional teams and vendors
• Support communications with clinical sites, vendors, and internal teams as needed
• Contribute to key trial activities such as study start-up, maintenance, and close-out
• Ensure all activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
• Co-coordinated meetings, prepared meeting minutes for internal and external stakeholders (Especially for Client meetings, cross functional internal team meetings, Vendor meetings, etc)
• Assisted team in managing study and site budget (esp Investigator site payments, Vendor payments, Payment tracking, etc)
• Used or have good knowledge of Project Management systems, like CTMS, Financial and resource planning, etc
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Knowledge of MS projects is plus (this can be learned as well)
• TMF maintenance, including uploading, quality reviews of uploaded documents, and conducting regular TMF reviews for assigned projects
• 
  

About You

To be successful in this role, you will have:

• Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
• 2–3 years in clinical research, with a focus on trial coordination and project support.
• Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
• Understand Clinical trial stages or worked from start to end of clinical trial
• Familiarity with clinical trial documentation, processes, and regulations (e.g., ICH-GCP)
• Comfortable working with Microsoft Office and clinical systems (e.g., CTMS, eTMF)
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent verbal and written communication skills
• Proactive, detail-oriented, and a team player
• 
  

About The Role

We are seeking a highly organised and proactive Project Specialist to join our Early Phase Project Management team. This role provides full-time support to our Project Managers in Early Phase team, contributing directly to the delivery and coordination of global clinical trials. You will be allocated to studies and play an essential role in ensuring timelines, deliverables, and quality standards are met.

Your Responsibilities

• Provide day-to-day operational and administrative support to Project Managers in Early Phase team.
• Manage study documentation and maintain project trackers and systems
• Coordinate internal and external project meetings, including scheduling, agendas, and meeting minutes
• Follow up on action items and deliverables with cross-functional teams and vendors
• Support communications with clinical sites, vendors, and internal teams as needed
• Contribute to key trial activities such as study start-up, maintenance, and close-out
• Ensure all activities comply with SOPs, ICH-GCP guidelines, and regulatory standards
• Co-coordinated meetings, prepared meeting minutes for internal and external stakeholders (Especially for Client meetings, cross functional internal team meetings, Vendor meetings, etc)
• Assisted team in managing study and site budget (esp Investigator site payments, Vendor payments, Payment tracking, etc)
• Used or have good knowledge of Project Management systems, like CTMS, Financial and resource planning, etc
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Knowledge of MS projects is plus (this can be learned as well)
• TMF maintenance, including uploading, quality reviews of uploaded documents, and conducting regular TMF reviews for assigned projects
• 
  

About You

To be successful in this role, you will have:

• Bachelor's degree in Life Sciences, Pharmacy, Nursing, or a related field
• 2–3 years in clinical research, with a focus on trial coordination and project support.
• Previous experience supporting clinical trials within a CRO, sponsor, or similar environment
• Understand Clinical trial stages or worked from start to end of clinical trial
• Familiarity with clinical trial documentation, processes, and regulations (e.g., ICH-GCP)
• Comfortable working with Microsoft Office and clinical systems (e.g., CTMS, eTMF)
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent verbal and written communication skills
• Proactive, detail-oriented, and a team player
•