Job Introduction
As the Project Support Lead you will provide project support to the Project Managers and Core Teams through the lifecycle of projects from the initial set-up of projects in business systems, monitoring, reporting, controlling and closing in TGW business systems. Working collaboratively with colleagues in Sales, Finance, Procurement, Project Management Office, and Global Mobility to comply with TGW processes.

Main Responsibilities

• Generate the setup of new projects in business systems as part of the project initiation process
• Create project documents library and maintain project files and records, ensuring they are up-to-date and easily accessible
• Assist with the creation and maintenance of project documents, collating data for project reports in line with the agreed project management methods, standards and timeline
• Support preparation of project financial reporting and tracking
• Maintain the recording and of project risks, opportunities and issues
• Prepare and distribute project-related communications, such as updates and reports including commercial and technical risks
• Liaise with Finance team colleagues to ensure all project budget information is reconciled in financial databases and business systems
• Support the procurement process by preparation of Purchase Order Request Forms ready for approval according to the procurement process and procedures
• Review of supplier invoices to ensure compliance with TGW PO prior to approval by Project Managers
• Advise and assist project teams with the application and maintenance of PMO systems, processes and templates such as Multi-Project Manager, JIRA, and Microsoft Project
• Provide information to the Global Mobility team to support applications for visas and work permits

About You

• Generate the setup of new projects in business systems as part of the project initiation process
• Create project documents library and maintain project files and records, ensuring they are up-to-date and easily accessible
• Assist with the creation and maintenance of project documents, collating data for project reports in line with the agreed project management methods, standards and timeline
• Support preparation of project financial reporting and tracking
• Maintain the recording and of project risks, opportunities and issues
• Prepare and distribute project-related communications, such as updates and reports including commercial and technical risks
• Liaise with Finance team colleagues to ensure all project budget information is reconciled in financial databases and business systems
• Support the procurement process by preparation of Purchase Order Request Forms ready for approval according to the procurement process and procedures
• Review of supplier invoices to ensure compliance with TGW PO prior to approval by Project Managers
• Advise and assist project teams with the application and maintenance of PMO systems, processes and templates such as Multi-Project Manager, JIRA, and Microsoft Project
• Provide information to the Global Mobility team to support applications for visas and work permit