Project Support Officer at Downer Group

Canberra, , Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Administrative support, Contract management, Financial support, Governance, Project documentation, Stakeholder management, Secretariat support, Risk management, Data reporting, Defence policy, Regulatory compliance, Budgeting, Procurement, Communication, Objective record-keeping

Industry

Civil Engineering

Description

Join our Downer Professional Services team and play a key role in delivering complex defence and national security projects that safeguard Australia’s future.  Downer Professional Services comprises of three business units our Technical, Advisory, and Capability consulting practice, and Team Downer, which partners with CASG and NSSG as a major service provider to Defence. Together, we are a multi-disciplinary advisory and delivery partner of choice for clients across Defence and National Security. We currently have an opportunity for a Project Support Officer in Canberra to work on MIWS projects.   What You’ll Do   This role offers a broad scope, with key role responsibilities including: * Provide high‑level executive and administrative support, including managing sensitive information, coordinating executive inbox priorities, organising meetings, maintaining agendas, and producing minutes and action items. * Support contract, finance and governance activities, including coordinating S23 and ETP funding approvals, assisting with budgeting queries, and ensuring compliance with Defence legislative, policy and regulatory frameworks. * Prepare and manage project documentation, contributing to briefs, correspondence, reports, HoG task responses, and Objective record‑keeping to support senior leadership and project teams. * Coordinate and assist project teams, ensuring accurate reporting, escalation of issues, and providing surge support across data, risk, FIC, events and other project functions as required. * Deliver secretariat and program support, including PTOWG secretariat duties and supporting planning and execution activities for Government Approaches for Ships 2 and 3. What You’ll Bring * Strong executive‑level administrative capability, including handling confidential information, managing executive inboxes, coordinating tasking, and supporting senior leaders day‑to‑day. * Experience in Defence project environments, with the ability to interpret and apply legislative, policy and regulatory frameworks, including funding pathways such as S23 and ETP processes. * Financial and contract‑support skills, including assisting with budgeting queries, coordinating approvals, and supporting procurement activities within Defence systems. * High‑quality communication and documentation skills, demonstrated through preparing briefs, correspondence, reports, secretariat outputs and maintaining structured records in Objective. * Strong coordination and stakeholder‑support capability, working effectively with project managers, providing surge support across functions (risk, data, FIC, events), and supporting RAN and sponsor RFIs. Due to the nature of the work, you are required to currently hold and maintain an AGSVA Security clearance as required by the Commonwealth. In some instances, compliance with International Traffic in Arms Regulations (ITAR) requirements may also be an inherent requirement.   More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.   Why Downer Professional Services   At Downer Professional Services, we’re not just a workplace - we’re a business dedicated to contributing to the shaping of the future of defence in Australia. As the country’s only sovereign prime, we’re committed to making a real difference in protecting Australia’s interests.    What is means to belong at Downer Professional Services  * Meaningful work: Help to deliver critical Defence projects that protect Australia and shape its future. * Professional development: Access career mapping, accelerated learning programs, and shared learning through our Communities of Practice. * Great perks: Enjoy discounts on healthcare, retail, vehicles, and more through Perks@Downer. * Veteran support: Benefit from initiatives like up to 20 days of Reservist Leave to stay connected post-service. You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.   We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.   As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.   If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

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Responsibilities

The Project Support Officer will provide high-level executive and administrative support, including managing sensitive information and coordinating project governance. They will also assist with contract and financial activities, prepare project documentation, and provide surge support across various project functions.