Inland Fisheries Ireland (IFI) has a vacancy for a Project Support Officer (0.5 time – 2.5 days/week) to join the PeacePlus FLOW project team in the Research and Development (R&D) division. The FLOW is a project supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).
The ideal candidate will have strong experience in managing projects. They will be highly organised and capable of supporting all aspects of project delivery, including financial reporting, procurement, compliance, and documentation across both ROI and NI. They will demonstrate meticulous attention to detail in maintaining audit-ready records and liaising with partners and control bodies. A proactive and adaptable team player, they will ensure smooth project implementation and support progress tracking against deliverables.

ABOUT US

Inland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland’s inland fisheries and sea angling resources.
More information can be found by visiting our website.

KEY EXPERIENCE & QUALIFICATIONS

The ideal candidate will have the following:

The appointee will work with the IFI staff involved on the ground with the project and with the staff of IFI’s Finance department. The appointee will have responsibility for collation of all documentation necessary for quarterly financial reporting to the Lead Partner and to the SEUPB, the EU controlling body for cross-border projects. The appointee will provide comprehensive administrative support, including scheduling meetings, preparing reports, managing documentation, and maintaining project records. The appointee will work closely with the Lead Partner to ensure reporting compliance and will also network with other partners in regard to tasks arising e.g. information dissemination – social media updating on project activities etc.

The main responsibilities will include:

• Provide support to project staff in managing PEACE PLUS/SEUPB funded research projects and programmes.
• Ensure SEUPB funded project management complies with all administrative and financial reporting requirements through full project lifecycle.
• Support procurement of, including necessary capital equipment, and works and services to meet project deliverables.
• Preparation and collation of all documentation for quarterly financial reporting to Lead Partner and to SEUPB.
• Prepare and collate monthly and any other required reports for Lead Partner and for submission to EU.
• Collate and process claims for the FLOW project via the JEMS online portal.
• Liaise with First Level Control verification bodies as required
• Preparation of tenders, evaluation of tender bids, follow up contracting and purchase system process, including from tender to PO to final payment. Retaining detailed paper and digital trail regarding all stages of the purchasing process in respect of approved instream and riparian actions.
• Maintaining records of permission and of applications for access to lands etc. for project works (RoI and NI)
• Maintaining records of necessary documentation and authorisations from public authorities to undertake specific actions (in NI and RoI)
• Support with any other aspects of project management, including tracking of progress of project activities against goals and deliverables