Project Support Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

99361.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisation, Detail Orientation, Privacy, Governance, Compliance, Administrative Support, Coordination, Stakeholder Engagement, Documentation, Reporting, Process Improvement, Problem-Solving, Communication, Microsoft Office

Industry

Higher Education

Description

Are you a highly organised and detail-oriented professional with an interest in privacy, governance, and compliance? Join Victoria University (VU) as a Project Support Officer and play a key role in supporting our Information Governance & Privacy function. About Us: At Victoria University (VU), our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/about-vu/strategic-plan-2022-2028] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Role: Reporting to the Senior Manager, Information Governance & Privacy, you will provide operational and administrative support across a range of privacy-related activities. This role is critical in ensuring the smooth coordination of privacy enquiries, assessments, documentation, and reporting, enabling senior leaders to focus on strategic priorities. You’ll work closely with stakeholders across the University, contributing to a culture of strong privacy practices and continuous improvement. Key Responsibilities * Coordinate day-to-day privacy enquiries and provide timely advice to stakeholders * Support Privacy Impact Assessments (PIAs), including data gathering and documentation * Assist with the management and documentation of privacy incidents * Maintain registers, logs, and reporting dashboards * Develop and update procedures, templates, and guidance materials * Provide administrative and project support, including meeting coordination and reporting * Contribute to process improvements and enhanced privacy governance practices Salary: HEP 6 $91,796 - $99,361 + 17% employer superannuation Employment Type: Part Time, Fixed term for 6 months Hours: 22.05 per week Location: Footscray Park About You: You are a proactive and collaborative professional who thrives in a fast-paced environment. You bring: * Experience in administration, governance, compliance, or a similar function * Strong communication skills, with the ability to handle sensitive information * Excellent organisational skills and the ability to manage competing priorities * High attention to detail and problem-solving capability * Strong stakeholder engagement skills * Proficiency in Microsoft Office and the ability to learn new systems quickly Experience or knowledge in privacy, information governance, or relevant legislation (e.g. Privacy and Data Protection Act 2014 (Vic)) will be highly regarded. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. How to Apply: For a copy of the Position Description, click HERE [https://webresources.vu.edu.au/hr/employment/pdf/2026/374_17692.pdf]. Applications must be submitted as a single document comprising: * A cover letter * Your curriculum vitae/resume * Your responses addressing all selection criteria located in the position description * Evidence of applicable qualifications, licences and registration Note: Applications which do not address the selection criteria will NOT be considered. Application Closing Date: 11:59pm 13 April 2026 Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. For further information relating to the position, please contact Matthew Poole, Senior Advisor Strategic Projects at matthew.poole@vu.edu.au [matthew.poole@vu.edu.au] Why Join VU? VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Jobs at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country: Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. Our Commitment to Progressive Inclusivity: VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. Our Commitment to Inclusive Recruitment: VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

The Project Support Officer will provide operational and administrative support for privacy-related activities, including coordinating daily privacy enquiries and supporting Privacy Impact Assessments. This role is crucial for ensuring smooth coordination of documentation, assessments, and reporting related to information governance and privacy functions.