Project Support Specialist at DeAngelis Diamond

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

0.0

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Front Desk Management, Permit Liaison, Procore, Microsoft Office Suite, Bluebeam, DocuSign, Box, Plan Reading, Submittal Log Creation, Vendor Management, Insurance Certificate Tracking, Closeout Documentation, Administrative Support, Communication, Multitasking

Industry

Construction

Description

DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Project Support Specialist to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Planning, organizing, and managing all resources to ensure the seamless functioning of the front desk area as required. Welcoming, directing, and announcing all visitors as required. Scheduling all meeting area and facilitating catering orders as required. Acquiring information for new vendors/subcontractors/suppliers in a timely manner to maintain project schedules, while maintaining a Project Directory within Procore. Assisting with new vendor set-ups and insurance certificates. Issuing and tracking Commitments/Purchase Orders compliant with DD SOPs. Developing relationships with local municipalities as the designated Permit Liaison for each project. Responsible for submitting and tracking all permits. Uploading Drawings and Specifications to Procore for use by Project Team. Aiding with the creation of Submittal Logs. Attending onsite meetings to assist Project Team as needed. Establishing and tracking Direct Material Purchases and Direct Purchase Orders. Working closely with the project team to assemble and collect all Closeout Documents. Coordinating and maintaining job-specific resources i.e. jobsite trailer supplies, and plans. Managing organized working files within Procore. Assisting with administrative responsibilities within the local office. Assisting Division Manager as required. Learning and applying DeAngelis Diamond's SOPs, standard operating procedures, to your work. What you need for this position: Passion for construction. Detail-oriented mindset with a positive "can-do" attitude. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player who can multitask. Proficient computer skills in Microsoft Office Suite, Procore, Box, DocuSign, and Bluebeam. Ability to read plans and building specs. Familiarity with permitting systems. Passionate about learning and applying new technologies, concepts, and innovative solutions. 2+ years of experience in a construction-related industry, or have grown through DD's career path leading to this role. Associate's Degree in Construction Management or Business Administration preferred. Notary Public (within 30 days) Procore Certification (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 10 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam’s Club Membership Drug test, background check, and eligibility to work in the U.S. required. #LI-AL1

Responsibilities

The Project Support Specialist manages front desk operations, coordinates project permits, and maintains project documentation within Procore. They also support the project team with vendor set-ups, purchase orders, and the collection of closeout documents.