Project Support Specialist at Sol Engineering Services Llc

Jackson, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Administrative Support, Financial Tracking, Data Reporting, Client Support, Process Improvement, Microsoft Excel, Microsoft Word, MS Project, Access, Analytical Skills, Communication Skills, Time Management, Problem-Solving, Budgeting, Collaboration

Industry

Civil Engineering

Description

Project Support Specialist Position Summary The Project Support Specialist provides comprehensive project management and administrative support to internal departments and selects client-facing initiatives. This role requires an elevated level of professionalism, diligence, and accountability, as well as a demonstrated commitment to SOL’s core values: Integrity, Customer Service, Competitive Spirit, Courage, Sustainability, and Collaboration. We are seeking an initiative-taking, detailed oriented team member with a strong work ethic and high integrity-someone who thrives in a demanding environment, brings creative critical thinking skills to the table, and takes ownership of delivering high quality results with minimal supervision. Key Responsibilities Project Administrative Support * Provide Project management and administrative support for internal and select external projects. * Develop, track, and manage project timelines and deliverables utilizing appropriate tracking tools. * Coordinate with project managers, principals, and cross functional teams to ensure timely completion of deliverables. * Prepare and review project reports, budgets, forecasts, and performance status updates. * Brief management regularly on progression of projects, risks, and priorities. * Assist with internal project planning, oversight, and continuous improvement initiatives. Financial & Compliance Support * Track departmental budgets and forecast future needs. * Assist with expense reports, vendor payments, and financial documentation. * Support contract administration, updates on financial status of projects, and compliance requirements. * Maintain SOL’s certifications, licenses, vendor registrations, and related documentation. Data Reporting & Documentation * Maintain spreadsheets, databases, logs, and reporting tools. * Develop and manage dashboards, reports, and metrics for management review. * Perform manual QA checks on critical administrative and operational functions. * Gather and analyze data to support decision-making and process improvements. * Ensure accuracy, quality, and compliance of project deliverables (budgets, reports, policies, procedures). Client and Stakeholder Support * Provide support to internal and external clients and assist in resolving issues. * Communicate projects goals, timelines, and updates to team members and stakeholders. * Document client feedback and present insights to management. * Assist teams in meeting internal and external client requirements. Process Improvement & Special Projects * Develop and implement departmental policies and procedures to improve efficiency and documentation. * Conduct market and competitor research to identify process improvements and opportunities. * Design presentations and support proposal/RFP development. * Assist with special events, website updates, and marketing/business development initiatives as needed. Minimum Qualifications * Associate’s degree in engineering, finance, accounting, project management, or a related field (required). * Minimum of three (3) years of project, financial and/or administrative management experience or an equivalent combination of education, training, and experience. * Strong proficiency in Microsoft Excel, Word, MS Project, and Access. * Excellent organizational, time management, and communication skills. * Ability to work independently with minimal supervision. Additional Preferred * Knowledge of accounting, budgeting, forecasting, and project controls. * Experience in preparing complex data analysis and comprehensive reports. * Understanding data visualization and information design concepts. * Strong analytical, problem-solving, and decision-making skills. * High level of initiative, professionalism, and interpersonal effectiveness. Other Requirements * Some firm business-related travel. Performance Expectations (KPIs) * Project Delivery: > 95% of assigned deliverables completed on schedule. * Administrative Accuracy: 98% first-pass acceptance of documentation and data. * Budget Reporting: 100% on-time submission of monthly budget and financial reports. * Customer Support: Resolution of issues within three (3) business days. * Collaboration & Communication: Timely handoffs and consistent management updates. * Compliance: All certifications, licenses, and registration maintained at 100% compliance * Proposals & Reporting: 100% On-time submission of RFP responses and project status reports. We offer a competitive salary, health benefits, and paid vacation. Veterans, Section 3, Section 8 and HUBZone residents are encouraged to apply. Equal Opportunity Employer

Responsibilities

The Project Support Specialist provides project management and administrative support for internal and select external projects, ensuring timely completion of deliverables and assisting with financial and compliance support. This role also involves maintaining documentation, data reporting, and supporting client and stakeholder communications.