Project Team Assistant at A.P. Moller - Maersk

Dhaka, Dhaka Division, Bangladesh -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Document Management, System Management, Communication, Business Support, Office Support, Project Governance, Document Control, Workflow Coordination, Quality Control, Team Administration, Internal Engagement, Travel Arrangements, Expense Support, HSSE Coordination, Stakeholder Coordination

Industry

Logistics;Transportation;Supply Chain and Storage

Description

APM Terminals Job Title: Project Team Assistant Business Unit: APM Terminals – Laldia Container Terminal Job Location: Chittagong Purpose: APM Terminals is executing a significant capital and infrastructure project in Bangladesh for the Laldia Container Terminal in Chattogram. The project includes delivery of infrastructure, buildings, IT systems, automation, and operational equipment aligned with future terminal operations. Managing interdependencies and interfaces across work packages is essential. The Project Team Assistant (PTA) plays a central role in supporting the Project Director and project leadership team by providing high-quality project administration, document & system management, communication, and business & office support. The PTA serves as a key coordination point within the project management team and works closely with broader business functions and existing operations. PRINCIPAL ACCOUNTABILITIES: Responsibilities: Project Administration Support the Project Director in managing delivery against project KPIs and project performance reporting. Maintain project governance routines, including preparation of agendas, meeting packs, minutes, notices, resolutions, and action logs. Provide support to Project Controls for document control, including compliance with naming conventions, version control, and storage standards. Coordinate workflows and documentation within PMWeb (or equivalent project management systems). Ensure quality control and coordination of translations for key project deliverables, using internal or external translation resources. Team Administration & Communication: Collaborate closely with HR, Finance, Admin, and other terminal functions to support team activities, onboarding, and personnel logistics. Manage internal project communication through MS Teams and TeamSite/SharePoint, ensuring content is up to date, accessible, and inclusive. Drive collaboration within the project by developing and maintaining effective communication channels. Support internal engagement activities such as toolbox talks, lunch & learn sessions, and team-building events. Provide translation/interpretation support during meetings when required. Business & Office Administration Provide administrative support to Project Leadership: meeting coordination, room bookings, correspondence, travel and visa arrangements, and expense support. Handle visitor coordination, front-of-house duties, and logistics for internal/external meetings. Liaise with Facilities, Procurement, and IT teams to ensure proper setup and maintenance of the project office, including furniture, cleaning, office supplies, IT/Comms equipment, and conference facilities. Ensure office materials, consumables, and equipment are ordered on time and delivered with proper quality. Act as a central point for general administrative queries from the project team. HSSE & Site Protocols Coordinate with HSSE to manage PPE issuance, visitor safety inductions, and site access requirements. Ensure a safe and compliant office environment aligned with project and terminal HSSE standards. Stakeholder & Vendor Coordination Liaise with internal stakeholders across HR, Finance, IT, HSSE, Procurement, and Operations to resolve administrative needs. Support vendor coordination for administrative services, including translation providers, office supply vendors, and facility support services. REPORTING AND SCOPE: The position reports to the Project Director Geographical Scope: Chattogram CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE Experience Minimum 5 years of administrative or project support experience. Experience working in international or multicultural environments is an advantage. Experience with document control, travel/expense systems, video conferencing tools, and digital collaboration platforms. Skills Strong communication skills (written, verbal, electronic). High attention to detail with excellent planning and organizational abilities. Strong collaboration and teamwork skills. Ability to handle sensitive information with confidentiality and discretion. Strong language proficiency in English and the local project language Education University degree preferred. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements. We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com. A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people. With simple end-to-end offering of products and digital services, seamless customer engagement and a superior end-to-end delivery network, Maersk enables its customers to trade and grow by transporting goods anywhere - all over the world. For more information click here. All the way.

Responsibilities

The Project Team Assistant supports the Project Director and leadership team by providing high-quality project administration, document and system management, communication, and general business/office support for a significant capital infrastructure project. Key duties include maintaining project governance routines, coordinating workflows, managing internal communications, and handling administrative logistics for the project team.