Projects Control Administrator – Joliet, Illinois
Company Description:
Sterling Site Access Solutions, LLC is a national vertically integrated site access service provider to the North American Energy Infrastructure Marketplace. An Illinois based company, with facilities located across the country, including regional construction offices, distribution centers and world class manufacturing facilities. As a data driven company, Sterling provides complete turnkey ground protection products and services to the transmission & distribution, renewables, civil and oil & gas markets. Sterling is committed to developing our employees, providing best in class customer service and being responsible stewards of the environment.

POSITION SUMMARY:

The primary goal of the Project Controls Administrator is to ensure the efficient, effective, accurate, and timely processing of all ECS project orders in compliance with the ECS Job Lifecycle Program (policy, process, and procedure).
The primary responsibility is to serve as the internal, back-office “point-of-contact” for assigned projects. Review all job documents and ensure accuracy per requirements for ECS business process. Ensure each order is consistently and accurately created, maintained, and closed out in both B2W and NAV. Determine how to balance the demand and pressure of the day-to-day with the “best-practice” requirements of the business process to ensure the integrity of the order.
To be successful, the PCA must exercise sound judgment and decision-making in all project matters, while keeping internal stakeholders properly informed of the ongoing status of the project. He/she shall provide timely communication to all project stakeholders, ensure collaboration, and ensure an effective hand-off of information throughout the various stages of the process. The PCA must lead by example consistently demonstrating courteous, professional, timely, efficient, and effective services to all internal and external customers.
Salaried: Full-time annual salary $45,000 - $60,000 dependent upon experience, and qualifications.
Travel Requirements: Overnight travel is rarely required.

Essential Functions:

• Consistently demonstrate commitment and support for the Sterling vision, mission, policies, and procedures.
• In accordance with policies and procedures, wear the designated personal protective equipment (PPE) required when and where needed for production floor tours or field visits.
• Immediately report any safety-related injury or illness as outlined in the company policies and procedures.
• Crosstrain within the team, and across other departments, as needed and required.
• Ensure compliance with the ECS Job Lifecycle Program and Delegation of Authority (DoA).
• Maintain close communication and collaboration with ECS stakeholders, particularly the PM and PC
• Ensure order information is properly set up and maintained in the ERP system over the life of the project e.g., contract value, line items, change orders, taxes, cost codes, field labor and equipment costs, customer billing information, credit memos, etc.
• Create Subcontract Agreements in NAV using standardized templates for either T&M or Lump Sum.
• Create Progress Billing using AIA or NAV-generated invoices
• Create, maintain, and close Purchase Orders in NAV for material suppliers and subcontractors.
• Qualify Job Bundle documents for accuracy and completeness. Correct oversights and errors before release for Order Entry.
• Initiate a credit review by the Credit Department for all orders that exceed, or have the potential to exceed, a customer’s credit limit before entering the order.
• Confirm the NAV and B2W “new” vendor and/or customer creation process has been completed as required.
• Continually maintain the Job Folder with up-to-date, accurate project documentation.
• Conduct the Job Set-Up Analysis to confirm the order has been properly structured in both NAV and B2W for cost-tracking and invoicing prior to pushing to B2W Track. Verify the structure of the job in B2W Track.
• Ensure compliance with the Change Order Process. Initiate and expedite change order processing relative to customers and subcontractor agreements, and vendor purchase orders in a timely fashion. Ensure all systems are maintained accordingly.
• Monitor A/R aging. Pursue or support obtaining outstanding collections from the customer when appropriate.
• Track and maintain Job Cost Data in company ERP system(s). Ensure continuity between B2W and NAV, where required.
• Ensure the proper close-out of all projects within B2W, NAV, and CRM.
• All other duties and projects as assigned.

Minimum Qualifications:

• Bachelor’s degree in business, Accounting, or other relevant formal education.
• Minimum 3 years’ order-processing experience in a construction or manufacturing-related field preferred.
• Experience with corporate ERP systems required. Microsoft Dynamics Navision is preferred.
• Experience with construction estimating and cost-tracking software systems required. B2W preferred.
• Self-starter, ability to handle criticism, flexible, works well with limited direction.
• Ability to multi-task and adapt to changes quickly in a fast-paced environment both within a team and independently.
• Excellent ability to prioritize and plan work. Uses time efficiently.
• Proficient MS Office computer skills with the ability to learn and utilize specialized software applications.
• Skilled at interpreting, organizing, and communicating data clearly and concisely.
• Ability to work with people at all levels of the organization.
• Strong interpersonal skills. Effectively communicate in English - both orally and in writing.
• Highly organized, analytical, and strong problem-solving skills.

Benefits include:

• Health Insurance: Medical, Dental, Vision
• Spending Accounts: H.S.A. and F.S.A. options.
• Life Insurance: $25k Employer Benefit
• Voluntary Benefits: Life, Disability, Pet
• Paid Time Off: Holidays, Vacation, Personal, Parental
• 401k with 3% Employer Contribution

DISCLAIMER:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this position.
EEO Statement:
Sterling Site Access Solutions, LLC ( “Sterling “) is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at Sterling are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate

• Consistently demonstrate commitment and support for the Sterling vision, mission, policies, and procedures.
• In accordance with policies and procedures, wear the designated personal protective equipment (PPE) required when and where needed for production floor tours or field visits.
• Immediately report any safety-related injury or illness as outlined in the company policies and procedures.
• Crosstrain within the team, and across other departments, as needed and required.
• Ensure compliance with the ECS Job Lifecycle Program and Delegation of Authority (DoA).
• Maintain close communication and collaboration with ECS stakeholders, particularly the PM and PC
• Ensure order information is properly set up and maintained in the ERP system over the life of the project e.g., contract value, line items, change orders, taxes, cost codes, field labor and equipment costs, customer billing information, credit memos, etc.
• Create Subcontract Agreements in NAV using standardized templates for either T&M or Lump Sum.
• Create Progress Billing using AIA or NAV-generated invoices
• Create, maintain, and close Purchase Orders in NAV for material suppliers and subcontractors.
• Qualify Job Bundle documents for accuracy and completeness. Correct oversights and errors before release for Order Entry.
• Initiate a credit review by the Credit Department for all orders that exceed, or have the potential to exceed, a customer’s credit limit before entering the order.
• Confirm the NAV and B2W “new” vendor and/or customer creation process has been completed as required.
• Continually maintain the Job Folder with up-to-date, accurate project documentation.
• Conduct the Job Set-Up Analysis to confirm the order has been properly structured in both NAV and B2W for cost-tracking and invoicing prior to pushing to B2W Track. Verify the structure of the job in B2W Track.
• Ensure compliance with the Change Order Process. Initiate and expedite change order processing relative to customers and subcontractor agreements, and vendor purchase orders in a timely fashion. Ensure all systems are maintained accordingly.
• Monitor A/R aging. Pursue or support obtaining outstanding collections from the customer when appropriate.
• Track and maintain Job Cost Data in company ERP system(s). Ensure continuity between B2W and NAV, where required.
• Ensure the proper close-out of all projects within B2W, NAV, and CRM.
• All other duties and projects as assigned